The New Mexico VA Health Care System is searching for an Administrative Support Assistant to serve within Facilities Management. The incumbent will perform a full range of duties from correspondence and information control, to purchasing and tracking of equipment, supplies, and services, and preparing supporting information for budgeting.

Duties

Duties include but not limited to: Enters all traditional (non-purchase card) IFCAP requests for material and service and alerts the designated Control Point Official of need for approving transactions and follows-up on status of any requests. Reconciles purchase card charges. Resolves disputes of unknown or incorrect charges. Monitors the performance contracts and equipment warranty service Functions as Control Point Clerk and is responsible for checking, monitoring, and tracking purchase orders and invoices (2237s/1358s) for supplies, material, and services through the computerized IFCAP system. Prints and closes out preventive maintenance work order lists and schedules for equipment in the Medical Equipment Management Program. Receives and complies information from various sources related to maintenance and repair of medical and facility equipment/systems. Maintains work order records Initiates appropriate documentation as required by making adjustments, correcting errors, omissions, or discrepancies to ensure the correctness of data. Performs as timekeeper and keeps current all time keeping records and reports for the assigned section of the Engineering Service. Prepares numerous recurring and special reports and data for Action Items using electronic work orders and equipment inventory files. Searches, assembles, and summarizes information from files and documents as required for reports, briefings and conferences. Work Schedule: Monday-Friday 7:00am-3:30pm Compressed/Flexible: No Telework: This position is not authorized for telework. Virtual: This is not a virtual position. Position Description Title/PD#: Admin Support Assistant/PD12186A Relocation/Recruitment Incentives: Critical Skills Incentive (CSI): Permanent Change of Station (PCS): PCS Appraised Value Offer (AVO): Financial Disclosure Report: Not required Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required, such as walking, standing, and bending.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement. GS-06 grade level: One year of specialized experience (equivalent to the GS-05 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized experience includes: enter and maintain data into an automated system; answer and direct phone calls; maintain files and records; and create queries and gather information for developing reports. There is no educational substitution for the GS-06 level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required, such as walking, standing, and bending. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution for the GS-06 level.

Contacts

• Address Raymond G Murphy Department of Veterans Affairs Medical Center 1501 San Pedro Drive, Southeast Albuquerque, NM 87108 US
• Name: Cesar Ruiz Jimenez
• Phone: 562-826-8000 X16245
• Email: [email protected]