This position is located at the VA San Diego Healthcare System in the Office of the Medical Center Associate Director. The position reports, for administrative and technical direction, to the Supervisory Health System Specialist, accepting assignments and direction from the Associate Director, in the PENTAD.

Duties

As the Secretary for the Associate Director you will act as a management extender facilitating the Associate Director's responsibility with minimal supervision. Duties include, but are not limited to: Screening calls and visitors to the Associate Director's office. Handling many requests for information and resolving or assisting in resolving a variety of complaints made by patients regarding administrative matters. Scheduling appointments and making commitments for the Associate Director to attend meetings, luncheons, etc. without prior approval. Coordinating the internal and external executive calendar in the VA Medical Center and community affairs. Preparing executive correspondence on your own initiative where format and subject matter are guided by precedent. Reviewing incoming mail, reports, inter-office memoranda, etc. Assembling data for use of the Associate Director in conferences. Maintaining controls and follow-up action on reports having specified submission dates for the administrative services. Reviewing outgoing correspondence and reports prepared by services for the signature of the Associate Director, ensuring proper format, mathematical correctness, correct grammatical content and ascertaining that all necessary coordination of facts has been completed and is in accordance with established policy. Taking and transcribing all dictation for the Associate Director and staff meeting minutes. Maintaining timecards for the Office of the Director. Coordinating all travel arrangements for the Associate Director. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday, 7:30am-4:00pm Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD11947O and PD08118O Relocation/Recruitment Incentives: Not authorized. Critical Skills Incentive (CSI): Not approved. Permanent Change of Station (PCS): Not authorized. Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/17/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. for a GS-8 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience described below: For the GS-7 level: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: knowledge in executive assistant/secretarial level administration to manage calendars, funds, utilize purchase cards, coordinate travel, take/prepare meeting minutes and track actions. Skill in how to operate a computer and computer software including Microsoft Office, Word, Outlook, Excel, and PowerPoint, as well as timekeeping systems and procedures. For the GS-8 level: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: experience in executive assistant/secretarial level administration to manage calendars, funds, utilize purchase cards, coordinate travel, take/prepare meeting minutes and track actions. Skill in how to operate a computer and computer software including Microsoft Office, Word, Outlook, Excel, and PowerPoint, as well as timekeeping systems and procedures. You will be rated on the following Competencies for this position: Administration and ManagementCommunicationComputer SkillsWriting Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: ???????The work requires some walking and carrying light items such as paper, files, and books. No special physical qualifications are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address San Diego VA Medical Center 3350 La Jolla Village Drive San Diego, CA 92161 US
• Name: Megan Blanchard
• Phone: 210-992-6210
• Email: [email protected]