The incumbent serves as an administrative specialist to the Research and Development Administrative Office and/or the Research and Development Centers of Excellence at the VA Puget sounds Health Care system.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** NOTE: This is a TERM appointment (not-to-exceed 4 years). Term appointments are non-status, nonpermanent appointments of limited duration (more than 1 year but not more than 4 years). Term employees are eligible to earn leave and generally have the same benefits as permanent employees including health and life insurance, within-grade increases and Federal Employees Retirement System and Thrift Savings Plan coverage. Term appointments may be extended without further competition (up to the 4 year maximum). The appointment to a Term position does not confer eligibility for promotion or reassignment to other positions or the ability to be non-competitively converted to permanent employment. Assist in managing financial resources for research center, including budget development and projections, monitoring expenditures, and reporting expenditures. Perform analysis of contractor budget proposals and expenditures. Order supplies, equipment, and services for research center. Coordinate and arrange meetings between research center and other stakeholders. Develop agendas and provide supporting materials for discussion at meetings. Develop or co-develop educational materials for presentation to stakeholders, including written material and oral presentations which are virtual or in person. Coordinate travel for research center. Develop and maintain ongoing working relationships and communications with study sponsors, review boards, affiliate university, and other participating study sites, institutional departments, or officials. Develop, submit, and monitor the applications required for various review boards for VA and other institutions. Ensure data security by securely storing data in compliance with current policies and procedures. Coordinate the utilization of study resources, including space, equipment, and furnishings. Coordinate the utilization of study staffing. Respond to inquiries and give guidance or direction regarding administrative aspects of studies. Work Schedule: Monday to Friday - 8am to 4:30pm Recruitment & Relocation Incentives: Not authorized Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Critical Skills Incentive (CSI): Not Approved Financial Disclosure Report: Not Required

Requirements

Qualifications

To qualify for this position, you must meet the following: Specialized Experience: MUST possess one (1) year of specialized experience equipped you the knowledge, skills, and abilities to successfully perform the duties of the Administrative Specialist, and that is typically in or related to the work of this position. To be creditable, this experience must have been equivalent to at least the GS-07 level in the Federal service. Specialized experience includes: administrative training in assisting in managing financial resources, including study budgets; budget development and projections, ordering supplies, equipment, and services; monitoring and reporting expenditures; understanding of administrative aspects of study protocols; data and records management; and use of software for management of scientific and administrative information. (This experience must be documented in your resume.) OR Education: MUST possess 2 full years of progressively higher level graduate education or masters or equivalent graduate degree or LL.B. or J.D., in a related field of study, which demonstrates the knowledge, skills, and abilities necessary to do the work of this position. This education must have been obtained in an accredited college or university. (TRANSCRIPTS REQUIRED) OR Combination of Education and Experience: MUST possess equivalent combinations of education and specialized experience (as described above) to meet the requirements at the GS-9. (TRANSCRIPTS REQUIRED) You will be rated on the following Competencies as part of the assessment questionnaire for this position: Administration and ManagementAttention to DetailBudget AdministrationClerical IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work is mostly sedentary, in an office, laboratory, and /or patient care environment, but requires mobility (including occasional travel), good physical senses (particularly in laboratory environments), and manual dexterity. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov).

Contacts

• Address Seattle ORD VISN 20 915 2nd Avenue Seattle, WA 98174 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]