The primary purpose of this position is to perform clerical or technical work in support of procurement functions and programs. The position is located in the Fleet and Family Readiness Support Business Office, Facilities & Acquisition, Commander, Navy Region Southeast (CNRSE), NAS JRB NOLA MWR. Candidate must be a current MWR NOLA employee or have spousal preference.

Duties

A. Performs administration functions for contracting transactions in support of installations within CNRSE including the following tasks. Establishes new and/or updates current vendors for Contracting/Installation use. Obtains missing or corrected data from supporting documents, operating instructions, and contracting office or the program manager. Extracts information from several sources ensuring that all required information is included. Assembles and prepares in final format invitations for bids, requests for proposals, contracts, contract amendments and other procurement documents. Assists with correspondence in support of contracts to include writing letters, emails, and preparing courier shipments. Downloads purchase requests and prints for review and assigns and distributes as directed. Prepares purchase orders and delivery orders for approval and signature by the Contracting Officer. Edits procurement packages to detect and correct discrepancies. Monitors progress of delivery of work being performed to ascertain the delivery schedule is met, services are performed, and that the term is met. B. Performs acquisition technical functions to provide advice and assistance to supervisors, co-workers and installation managers including the following tasks. Advises on purchasing procedures and most advantageous purchase method i.e., delivery order against established contract, purchase order, blanket purchase agreement, construction, Credit Card, etc. Reviews purchase requests for supplies and services under warrant level to ensure accuracy and completeness of the request and to verify funds availability and check required and mandatory sources of supply. Works with installations and managers to prepare Statements of Work. Researches appropriate references to find potential suppliers. Consults with bidders, primarily by telephone, to determine availability of items, prices, delivery time, and discounts available. Solicits oral or written quotations (bids), including preparing requests for proposals and quotations. Assures compliance of offers with terms and conditions, compares products and prices, and independently selects most advantageous terms, and price (with few exceptions, lowest price), prior to ordering. Provides rationale and justification if selection of other than lowest offer appears to be logical. Prepares justification or secures justification documents from requestor, insuring regulatory requirements are met, in the case of limited competition and sole source procurements. Ensures specifications of items are adequate, complete, and precise and meet the form, fit, or function of the originators request. C. Utilizes the NAF purchase card to make purchases under warrant limits within SOP guideline and include the following tasks. Receives and processes requests for purchases. Checks to ensure requests meet procedural and regulatory requirements, including presence of purchase request. Determines whether purchase will be on the open market or through mandatory or optional sources. Contacts vendors and makes purchases. Inputs transactions and obtains approvals. Reconciles transactions through on line system. Reconciles monthly statement against transactions Performs other related duties as assigned.

Requirements

• Must meet Federal Employment suitability requirements and successful completion of background investigation. Background investigations are conducted using fingerprint identification and completion of background inquiry forms.
• Must successfully pass the E-verify employment verification check. Any discrepancies must be resolved as a condition of employment.
• You must go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9.
• May be required to pass pre-employment examinations.
• Must provide proof of U.S. Citizenship or U.S. National.
• A valid State driver's license is required to operate motor vehicles.
• Must have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.
• Selective Service Registration is required for males born after 12/31/1959.

Qualifications

In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities, to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities, as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience. All non-government positions identified on your resume must include complete address and to and from dates. Government positions must include pay plan, series, grade, to and from dates and address of the agency/organization. Specialized experience directly related to the duties described above. Qualifying experience must have been equivalent to the next lower level in the normal line of progression. Specialized experience must demonstrate the following: Knowledge of the various steps and procedures required to provide a full range of procurement support related to recurring or standardized buys for commonly used supplies or services. Knowledge of various procurement processing procedures and local and higher level policies to support purchase transactions that involve the use of different forms and the application of different procedures. Knowledge of related functional areas, such as supply or finance, to investigate and resolve errors of shipment overage or shortage, delays, incompatible information, or other similar discrepancies using well-established approaches. Knowledge of and ability to utilize a computer, to include automated accounting systems, NAF Purchase Card system, and standard office applications, sufficient to input a range of standard information or adjustments, understand recurring error reports and take corrective action, and generate a variety of standard reports. Knowledge of frequently used and clearly stated procedures and regulations to respond to recurring questions from vendors, agency or activity personnel, customers, and others. Knowledge of what constitutes acceptable delays for individual items or services to monitor contractor performance and coordinate/recommend corrective action. You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. As part of the application process, you must complete and submit an occupational questionnaire and your RESUME MUST SUPPORT AND VALIDATE YOUR ANSWERS or you may be removed from consideration. ONLY THE MOST HIGHLY QUALIFIED CANDIDATES WILL BE REFERRED. IF MANAGEMENT DOES NOT WISH TO SELECT A HIGHLY QUALIFIED CANDIDATE, THEY MAY REQUEST A REFERRAL LIST INCLUDING WELL OR QUALIFIED APPLICANTS. Please follow all instructions carefully. Errors or omissions may affect your rating and/or appointment eligibility. PLEASE READ THIS VACANCY ANNOUNCEMENT IN ITS ENTIRETY TO ENSURE ALL REQUIREMENTS ARE ADDRESSED IN YOUR APPLICATION PACKAGE. RELOCATION AUTHORIZED NO Payment of Permanent Change of Station (PCS) is authorized, based on a determination that a PCS move is not in the Government interest KEY REQUIREMENTS/CONDITIONS OF EMPLOYMENT You must be a US Citizen. Males must be registered or exempt from Selective Service. https://www.sss.gov/register/ Selectee must be determined suitable for federal employment. Selectee may be required to successfully complete a probationary period. Selectee is required to participate in the direct deposit pay program. Social Security Card is required. Satisfactorily complete an employment verification (E-VERIFY) check. A favorable background is a requirement of this position. Failure to obtain and maintain a favorable background may result in the withdrawal of the position offer or removal. NOTE: Applicants have the ability to perform an E-Verify Self Check to confirm employment eligibility at http://www.uscis.gov/mye-verify/self-check. Although a Self-Check is not mandatory, it can be a useful tool for applicants to find out if there is a problem with their employment eligibility records and resolve any issues before taking a job.

Education

This position does not have a positive education requirement.

Contacts

• Address NAS JRB New Orleans 400 Russell Ave Bldg 261 New Orleans, LA 70143 US
• Name: Mindy Ussery
• Phone: 504-678-9841
• Email: [email protected]