The Veterans Canteen Service (VCS), Central Office, located at the Jefferson Barracks VA Medical Center in St. Louis, MO is conducting a recruitment search for a Travel Coordinator for the Finance Center. In this role, you will report to the Supervisory Accountant.

Duties

Provides information and guidance to travelers relative to procedures involved in travel for official business. Reviews and approves travel authorizations and travel vouchers for accuracy, completion, and proper approvals for approved temporary duty travel, within established deadlines. Maintains a familiarity and subsequent application of FTR and VA travel regulations and procedures. Provides travelers with explanations of entitlements, any discrepant claims appearing on their vouchers, and the status of their reimbursement. Reports to the supervisor claimed expenses that are suspect or are inconsistent with internal practices and/or allowances. Demonstrates the flexibility to change priorities to meet last-minute requests for travel advances and or emergency travel arrangements. Contacts the travel POC to receive travel information relevant to the traveler. Utilizes and understands accounting software applications, input, and inquiry programs. Periodically certifies that payments are made in accordance with various rules, regulations, policies, procedures, and federal laws governing Certifying Officers when directed to prepare and transmit the daily payment schedules. Reviews accounts payable invoices to ensure payments are made to valid suppliers, the correct accounting is entered, and payment amounts are within the typical range for the supplier. Supervisor approval will be obtained for any invoice above the Certifying Officer's established threshold. Verifies invoices are properly matched with receiving documents and rejects any voucher when supporting documentation does not warrant proper payment. Review the schedule of payments and certify that each line item amount on the schedule agrees with the voucher amount and that the schedule total agrees with the batch total. Verifies the Agency Station Location number and schedule number are accurate.

Requirements

• Selective Service Registration is required for males born after 12/31/1959.
• You will be required to serve a probationary period of 1 year.
• Subject to background/security investigation.
• Must be vaccinated against Covid-19 for this agency.

Qualifications

Up to one (1) full year of specialized experience that has equipped you with the knowledge, skills, and abilities necessary to perform the duties of the Transportation Assistant. SPECIALIZED EXPERIENCE: Knowledge and ability to interpret regulations, policies, guidelines, and procedures related to payment processing for suppliers, contractors, and travelers. Exceptional verbal and written communication skills. Knowledge of accounts payables' functions within an organization and their impact on financial statements. Ability to organize work, establish priorities, and meet deadlines. Skilled in operating a calculator, a computer terminal, computer printers, and facsimile machines is necessary to accomplish the duties of the position. Knowledgeable of Microsoft Excel, Word, and Outlook, General Ledger, Accounts Payable, Retail Invoice Match, and how to use it to document and report receipts. Must understand knowledge of Store Inventory Management and Retail Management Systems and of internal controls and separation of duties related to payment processing for suppliers, contractors, and travelers. Ability to plan, organize, and coordinate travel arrangements involving various types of modes of transportation and lodging for government employees, groups, and guests traveling on government business.

Contacts

• Address VCS Central Office 1 Jefferson Barracks Drive Bldg. 25 St. Louis, MO 63125 US
• Name: Samantha Crowe
• Phone: 314-845-1497 X61497
• Email: [email protected]