This position is located in the U.S. Department of Labor (DOL), Mine Safety and Health Administration (MSHA), Vacaville District Office. The incumbent of this position performs a variety of administrative and analytical duties, such as, but not limited to Finance, Procurement, Inventory, and Training, as well as assists with other administrative duties. This position is inside the bargaining unit.

Duties

Participates in the development of long and short-range planning as it relates to finance, procurement and training for the district. Conducts a variety of ongoing and specialized studies of the district's administrative functions and needs for the purpose of effectively measuring past trends and accomplishments and /or determining the current and future needs of the district. Uses work experience and knowledge of requirements to search, locate, and obtain publications, data, information, records, to prepare reports and summaries. Assists in the development of statistical information of financial obligations and expenditures by object classification, e.g., procurement, services, travel, etc. Prepares and executes procurement requisitions for approval by District management. Researches and solicits potential vendors for price quotations on a variety of supplies, material, equipment, and services. Analyzes offers on established factors such as responsiveness, ability to perform, reasonable price and other factors peculiar to a particular acquisition necessary to ensure the best value for the government. Administers purchase orders including following up on deliveries, extension of delivery times, settling disputes which arise, and contacts vendor customer service staff to discuss the status of acquisitions, delivery arrangements, supply and or service problems. Prepares purchase orders and related correspondence and reviews payment documents. Responsible for reviewing and processing reimbursement submissions prior to District Manager's approval. Reviews monthly budget reports for accuracy and monitors expenditures. Maintains records, including electronic databases or spreadsheets, related to purchase orders, requisitions and credit cards. Serves as the District Property Management Officer and coordinates the property management programs. Receives and disburses supplies and equipment in accordance with existing regulations and property classification. Maintains up-to-date master inventory of all the equipment in the district; marks and tags all property. Coordinates the management of the district's motor vehicle fleet. Serves as a liaison between GSA and the district's work groups regarding vehicle service, maintenance, repair, accident reporting, and replacement. Prepares the district's annual training plan for entry level, intermediate and journeyman employees and supervisors and managers. Submits plans for approval and monitors throughout the year.

Requirements

• Must be a U.S. Citizen.
• Must be at least 16 years old.
• Requires a probationary period if the requirement has not been met.
• Candidate required to obtain the necessary security/investigation level.

Qualifications

To qualify for this position, your application and resume must clearly show that you possess the specialized experience requirements as defined below. If qualifying based on experience, be sure these types of examples are evident in your resume. Applicants must have one year (52 weeks) of specialized experience equivalent to at least the next lower grade level, GS-06 in the Federal Service. Examples of specialized experience includes: Developing and preparing a variety of administrative reports; Serving as a focal point for callers and guests; Responsible for obtaining and distributing office supplies and materials; Maintaining computer databases; Receives and process a variety of reports and other documents; Researching, gathering and assembling information using various sources, such as, but not limited to files and Internet access. Specialized Experience is the experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform the duties of the position successfully, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level.

Education

There is no education substitution at the GS-07 level.

Contacts

• Address Mine Safety and Health Administration 200 Constitution Avenue NW Washington, DC 20210 US
• Name: Wendy Elschide
• Phone: 312-353-4995
• Email: [email protected]