This position is located with the Bureau of Indian Affairs, Fort Berthold Agency, Superintendent - Fort Berthold Agency in New Town, North Dakota.

Duties

Responsible for organizing, directing, and coordinating all aspects of administrative support functions to include budget, finance, property and supply, procurement, personnel. Responsible for all financial documents such as travel, training, purchase orders, print orders, and supplies. Ensures that incoming mail is properly received and routed, retaining that which can be answered personally by reference to policies, precedents, or knowledge of office practices. Responsible for the preparation of a variety of correspondence and documents, such as letters, requisitions, purchase orders, travel authorizations, and reports. Serves as Records Coordinator, occasionally serving as team leader and subject matter expert on assignments to review records management policy, plans, procedures and goals.

Requirements

• U.S. Citizenship Required
• Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472). Form BIA -4432 must be submitted with the application if claiming Indian Preference.
• You will be required to have federal payments made by Direct Deposit
• You may be required to successfully complete a probationary/trial period
• A background security investigation will be required for all new hires. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.
• If you are a male applicant born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.
• STUDENT LOAN REPAYMENT: STUDENT LOAN REPAYMENT MAY BE OFFERED, IF ELIGIBLE, UPON APPROVAL BY THE SELECTING AND BUREAU MANAGEMENT OFFICIAL.
• TRAVEL AND RELOCATION EXPENSES WILL BE AUTHORIZED IN ACCORDANCE WITH THE FEDERAL TRAVEL REGULATIONS.

Qualifications

EXPERIENCE AND EDUCATION REQUIREMENTS: (OPM Operating Manual, Qualification Standards for Clerical and Administrative Support Positions, GS-0303) GS-5: At least 1 year of specialized experience* or the equivalent, comparable to at least the GS-4 in the Federal Service (obtained in either the public or private sector). This experience must include the following: preparing and reviewing correspondence; timekeeping; making travel arrangements and processing vouchers; ensuring that all requests for action or information are acted upon and due dates are met; maintaining office filing system, and logging information into databases; assisting with annual inventory process and accountability of office equipment; and assists with coordinating the disposition of old/closed files for destruction or shipment. OR EDUCATION: Four (4) years of successfully completed education above the high school level in any field at an accredited business, secretarial or technical school, junior college, college or university. (One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school). GS-6: At least 1 year of specialized experience equivalent to the GS-5 in the federal service preparing and reviewing correspondence; timekeeping; making travel arrangements and processing vouchers; arranging for conferences, meetings, and training sessions; ensuring that all requests for action or information are acted upon and due dates are met; assisting with budget activities; maintaining office filing systems; logging information into databases; preparing purchase orders and requisitions; assisting with annual inventory process and accountability of office equipment; and assists with coordinating the disposition of old/closed files for destruction or shipment. *SPECIALIZED EXPERIENCE: Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position and is typically in or related to the position to be filled. All qualification requirements must be met by the closing date of this announcement. Merit Promotion candidates must also meet time-in-grade requirements by the announcement closing date. Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472). Additional selections may be made from this announcement if identical vacancies occur in the same location within 90 days from the closing date.

Education

If you are qualifying based on your education, you MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.

If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education which shows the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: FOREIGN EDUCATION

Contacts

• Address BIA Center for Recruitment Anadarko P.O. Box 1487 Anadarko, OK 73005 US
• Name: BIA Human Resources
• Phone: 405-247-1600
• Email: [email protected]