This position is located in the Durham VA Health Care System, located in Durham, NC. The position is aligned in the Mental and Behavioral Health Service Line. The primary purpose is to serve as the principal office assistant to the Associate Chief of Staff, Administrative Officer, and their subordinate staff, performing various clerical and administrative duties and providing office automation support using multiple automated programs and software such as databases, spreadsheets, and graphics.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Major duties and responsibilities include: Responsible for all clerical and administrative aspects for the house staff administration and of the Residency and Intern Program. Coordinating training programs of interns, residents, students and physician assistant students with respect to VA policies and procedures on leave requests, salaries, etc. Primary responsibility for the accurate preparation of all personnel action data on all Title 38 (senior staff, house staff, RN) and Title 5 employees. Providing training to other sub- section clerical personnel with regard to preparation of letters, memorandums, etc. Responsible for the accurate and timely preparation of various monthly, quarterly and annual reports to include the part time Physician Monitor Report, Resident Timesheet required by our Education Department and Duke Medical School, Education Tracking, Coordination of Monthly Call Schedules, annual PTSD report, and inventory of programs for the Service Line. Maintaining the daily calendar for the Associate Chief of Staff (ACOS) of Mental and Behavioral Health Service (M&BHSL), as such, schedules appointments and meetings for the ACOS upon personal knowledge of workload and importance of issues. Receiving visitors and telephone calls, ascertains nature of all business of visitors, and determines appropriate action. Responsible for maintaining and organizing files and data. Performing other duties as assigned. Work Schedule: Monday-Friday, 8:00am to 4:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Financial Disclosure Report: Not Required

Requirements

Qualifications

IN ORDER TO QUALIFY FOR THIS POSITION AT THE GS-6 LEVEL YOU MUST MEET THE FOLLOWING: TYPING PROFICIENCY: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute. ~AND~ SPECIALIZED EXPERIENCE: You must possess at least one year of specialized experience equivalent to the GS-5 grade level in the Federal service that equipped you with the particular knowledge, skills, and abilities (KSA's) needed to successfully perform the duties of the position and that is typically in or related to this Secretary position to be filled. Specialized experience for this position includes processing incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication; scheduling appointments, coordinating meetings and/or scheduling conferences; maintaining calendars and tracking suspense items. (THIS EXPERIENCE MUST BE SUPPORTED BY YOUR RESUME TO BE CREDITABLE.) You will be rated on the following Competencies as part of the assessment questionnaire for this position: Analysis and Problem SolvingClericalComputer SkillsInterpersonal Skills IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work is mostly sedentary and may require the ability to sit for extended periods of time, a portion of which may be at a personal computer. There is some walking and carrying of light items. There is light physical activity including bending and lifting of items such as files, books, office supplies and reports. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov).

Contacts

• Address Durham VA Medical Center 508 Fulton Street Durham, NC 27705 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]