This position serves as program support assistant for Operations and Specialty Care in Patient Care Services, actively participating the management in of a variety of technical and administrative functions, this includes support to a nursing service line. The position attends to the complex program standards and reporting requirements, as well as to efficient operations which meet supervisory as well as customer needs.

Duties

Duties may include, but are not limited to the following: The incumbent will interface and be considered as an expert on a variety of computer software programs such as Microsoft Word, Excel, PowerPoint, Access and will be highly proficient in the use of VISTA, CPRS for purposes of preparing reports, documentation, data tracking, record keeping, and assisting patients and staff. This also includes special programs applications which require technical expertise in data entry, retrieval and transmission for accurate workload accounting data reconciliation and reporting. Maintain a complete background of hard drive and assures security of computer data. Accurately entering, retrieving, transmitting required data and reconciles data for accuracy of workload' prepares status reports, maintains records, contracts, correspondence. Prepares various reporting documents and utilizing data obtained from a variety of sources. Independently calculate/computes, prepares and distributes various reports and special analyses or reviews by the hospital and service administrative staff and program officials assuring accuracy , completeness and timeliness. Provides primary support for service including coordinating communications for staff and patients/families; prioritizing messages and notifying staff appropriately for necessary actions. Entering and retrieving patient/program data assimilates reports. Coordinates meetings manages inquiries and receives and problem solves customer concerns and refers to program official as appropriate. Provides clerical duties such as timekeeping, faxing, filing, typing, using a computer applications, preparing clinical and administrative records/charts, assuring accurate and prompt communications, coordinating meets efficiently, maintaining safe work environment, completing work orders, copying, etc. Provides support for PCS including support to units, supervisors and other associated programs, and serves as backup for other section staff to assure workload is completed. Maintains confidentiality of sensitive information at all times in accordance with medical center policy, directive , Privacy Act and other applicable requirements. Assumes responsibility for other duties when assigned or required to support the organization's mission. Work Schedule: Full Time Telework: This position is not eligible for Telework. Virtual: This is not a virtual position. Position Description/PD#:Program Support Assistant/PD076100 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/31/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Specialized experience is defined as experience operating a variety of technical equipment, i.e., PC in a Windows environment, calculator, copier, fax and other related computer applications; prepare correspondence and reports ensuring correct grammar, spelling punctuation and in correct format; accurate record keeping and maintain a calendar of required reports and ensure proper completion. You will be rated on the following Competencies for this position: Computer SkillsCustomer Service (Clerical/Technical)Database AdministrationInformation Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is mostly sedentary but requires walking, standing, bending and carrying light items such as books, papers, office supplies, and Telehealth equipment. Nos special physical demands are required to perform the work. The incumbent must be flexible in adjusting to constant changes in the workload. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Lexington VA Health Care System 2250 Leestown Road Lexington, KY 40511 US
• Name: Armani Scott
• Phone: 407-222-6719
• Email: [email protected]