The incumbent serves as the supervisor of the administrative section of the Support Services Division at the Oakland Regional Office. The incumbent plans for, organizes, administers, and directs how the support services work will be accomplished for the organizations served. Plans and directs programs and responsible for total functions.

Duties

Administers administration programs that include records management, property management, supply, procurement, and vehicle fleet management. Use of Centralized Admin Accounting Transactions Systems; Federal Automotive Statistical Data Tools, Simplified Mail Accountability Reporting Tool etc. Manage Continuity of Operations Plan Serves as a subject matter expert on all aspects of administrative activities. Provides management and operating officials' advice and assistance on all administrative matters. With division and station management, assists in the development and execution of the station's annual GOE and Minor Construction budget. Develops and implements administrative management policies. Directs operation of the central mailroom including direction of the general workflow of written communications for the RO. Directs procurement, storage, and distribution of all forms and publications to the RO, service organizations, etc. and ensures compliance with RO and CO directives. Responsible for administration of station motor pool of GSA vehicles in accordance with applicable directives and ensures maximum utilization and maintenance of assigned vehicles. Ensures surveillance, evaluation, and planning to ensure efficient utilization of facilities and works with appropriate entities for acquisitions, maintenance, and improvements. Administers the Personal Identity Verification system (USAccess). Supervises administrative employees. Determines training needs of staff. Advises, counsels, and instructs subordinate employees on work and administrative matters.

Requirements

• You must be a U.S. citizen to apply for this job
• Selectees are subject to a background/suitability investigation
• Selective Service registration is required for males born after 12/31/1959
• A probationary period may be required for employees and supervisors
• Selected applicants will be required to complete an online onboarding process.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement: 05/23/2024 Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. To support your claim of time in grade, you must submit your most recent appointment, promotion, or within grade increase SF-50 (not an award or general adjustment SF-50). Some applicants may have to submit more than one SF-50 to demonstrate their eligibility. See the required documents section for more information. For a GS-12 position you must have served 52 weeks at the GS-11.The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. NOTE: If you are a current VBA employee seeking a reassignment or change to lower grade via this vacancy announcement, you must currently hold the GS-12 or GS-13 (or higher).The Office of Personnel Management's group coverage qualification standards, associated individual occupational requirements (IOR), and individual qualification standards covering white collar occupations in the Federal competitive service can be found here. Applicants must demonstrate that they meet the Minimum Qualification requirements as noted below. GS-12 SPECIALIZED EXPERIENCE: One year of Specialized Experience which is equivalent to the GS-11 level. Examples of specialized experience include knowledge of and technical skill in the application of property management, contracting activity, budget execution, supply and procurement procedures, records management, and vehicle fleet management. Demonstrated knowledge of the methods and techniques of administration and finance functions in order to shape and control the direction of the Regional Office operations which impact the overall efficiency of all business lines The experience should demonstrate the following: Management analyst or technician or other work that included study, analysis, or evaluation leading to the development or improvement of managerial or administrative policies, practices, and procedures.- Administrative officer or assistant, budget administration, program analysis, or other work that demonstrated knowledge of an organization and its functions, and the ways in which support services can facilitate the work of the organization.- Office management experience that included responsibility for directing a variety of support services such as typing, mail processing, purchase of supplies and equipment, etc.- Secretarial work that required monitoring and coordinating administrative and processing work of subordinate elements through a system of internal procedures, controls, production, progress reporting, etc., to insure the efficient operation of an organization.- Military experience that included responsibility for directing a variety of support functions such as communications, property management, mail service, facilities and equipment maintenance, etc.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

There is no educational substitution for the GS-12 level.

Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for federal employment. You can verify your education here. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Contacts

• Address Oakland Regional Benefit Office 1301 Clay Street, Rm. 1400 North Oakland, CA 94612 US
• Name: Carol Fortin
• Phone: 000-000-0000
• Email: [email protected]