NIST works with industry and science to advance innovation and improve quality of life. We're looking for a Administrative Specialist to join our team! This announcement will close at 11:59 p.m. Eastern Time on the date the first 75 applications are received or 05/19/2024, whichever comes first.

Duties

NIST's Physical Measurement Laboratory (PML) sets the definitive U.S. standards for nearly every kind of measurement employed in commerce and research, sometimes across more than 20 orders of magnitude. This position is in PML's Quantum Physics Division, which is the NIST part of JILA - a joint research and training institute with NIST and the University of Colorado Boulder. If hired as an Administrative Specialist for the Quantum Physics Division, you will: Plan, coordinate, and execute duties collaborating between NIST and CU-JILA for the division, including developing and integrating policies & procedures between NIST & the university to ensure both organizations are compliant with established MOUs. Serve as an HR liaison and assist the division in developing and implementing HR strategies to meet programmatic goals and objectives. Contribute to the preparation and review of necessary documentation to request personnel actions such as position descriptions, job analyses, and incentive justifications. Manage the outside awards process, including collecting & evaluating data to produce grant reports, and writing reports about publication data for the Employee Review Board. Interpret & analyze admin guidance on a wide variety of topics including travel, relocation, data retention, Controlled Unclassified Information, and the Assistance In Kind process to ensure compliance with federal regulations. Provide guidance, analytical oversight, and recommendations to managers on program objectives, priorities, and deadlines, and on a wide variety of topics such as those described above. Develop presentations, briefings, & memos on varied program matters for the division chief. Serve as liaison between university and NIST senior leadership, other agencies, & reps outside NIST.

Requirements

• U.S. citizenship
• Males born after 12-31-59 must be registered for Selective Service
• Suitable for Federal employment
• Must meet time-in-grade/band requirements, as applicable
• Bargaining Unit Position: No

Qualifications

To qualify for the ZA-II, applicants must have: One year (52 weeks) of specialized experience equivalent to the GS-7 level (ZA-I at NIST). Specialized experience is defined as: Experience ensuring administrative activities comply with established policies and procedures Experience communicating assignments to a team to ensure workload is in accordance with program priorities Experience preparing reports on completed projects to present to management Experience maintaining program materials, project files, and/or relevant documents to ensure documents are up to date OR Master's or equivalent degree. OR 2 full years of progressively higher level graduate education leading to such a degree OR LL.B. or J.D., if related OR A combination of education and experience. Experience refers to paid and unpaid experience, including volunteer work done. We will credit all qualifying volunteer experience in your application. For application tips, please refer to this site: Application Tips The qualification requirements in this vacancy announcement are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook. Applicant Reconsideration

Education

This position allows applicants to qualify with education. Transcripts must be submitted to validate that the education requirement has been met. Unofficial transcripts will be accepted in the application package. However, an official copy will be required prior to a final offer of employment.

Education completed outside of the U.S. must be evaluated by an accredited organization to ensure that it is comparable to education received in accredited institutions in the U.S. Click here to view more information about this from the Department of Education's website. A copy of the foreign education evaluation (containing the results with a course by course listing) is required with your application.

Contacts

• Address Quantum Physics Division 100 Bureau Drive Gaithersburg, MD 20899 US
• Name: Tailor Thompson
• Email: [email protected]