This position is located at the PRSU - Kyle Health Center, in Kyle, South Dakota within the Branch of Administrative Services. The purpose of this position is to perform a wide variety of administrative tasks associated with maintaining and supporting the work performed within the health center. The incumbent will report to the Nurse (House Supervisor) or designee.

Duties

Receive and route incoming and outgoing materials such as controlled or routine correspondence, reports, memoranda, and other forms of written communication. Enter information into established databases and similar systems which track various administrative activities of the organization. Schedule appointments, coordinate meetings, prepare meeting minutes and/or schedules conferences. Receive calls and visitors from within and outside the health center. Respond to general inquiries and answers questions about the work of the health center and common practices/policies. Purchase supplies and equipment utilizing prescribed purchasing guidelines and procedures; Track expenditures, establish and maintain filing systems; Timekeeping duties; Prepare and process travel documents for staff.

Requirements

Qualifications

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. Experience and Education Requirements GS-05: Four (4) years above high school OR one (1) year of specialized experience equivalent to at least the GS-04 grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Create correspondence in proper formats utilizing word processing programs; Maintain manual and electronic calendars to add, delete or change meetings; Serve as a receptionist or point-of-contact for an office; Maintain electronic and hard copy files; Input data into an automated timekeeping system; Input data into an electronic database for procurement of equipment and supplies. GS-06: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the GS-05 grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Perform administrative processes such as time keeping; Prepare records for processing; Maintain a schedule for upper management using electronic calendars; Respond to complaints from the public; Compile information from a variety of sources to prepare reports; Prepare and submit supply requisitions according to established rules. GS-07: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the GS-06 grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Distribute and review documents for completion to new employees; Assist department head staff on new policies and procedures; Keep an updated log on personnel actions, recruitment, resignations, terminations and promotions. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement.

Education

If you are using education to qualify for this position, you are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles, credit hours completed, and grades. Unofficial transcripts will be accepted in the application package. Official transcripts will be required from all selectees prior to receiving an official offer.

Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education may be credited. Applicants can verify accreditation at the following website: https://www.ed.gov/accreditation.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Pine Ridge Service Unit PO Box 1201 E Hwy 18 Pine Ridge, SD 57770 US
• Name: Joseph Dudley
• Phone: 605-226-7203
• Email: [email protected]