The incumbent serves as the Secretary (O/A) for Surgical Service of the South Texas Veterans Health Care System. Incumbent directly reports to the Service Chief for Surgical Service or designee as necessary. Position requires close collaboration with the Chief and Administrative Officer (AO) of Surgical Service. Additional contact will be with Chief of Staff and Director's Office as necessary.

Duties

Duties may include but are not limited to: -Ensures timely completion of reports and action documents concerning clerical issues of the service as assigned by the AO or Service Chief. -Provides written and verbal instructions to the Section Secretaries, helping them to adhere to applicable VA policies, regulations and formats. -Coordinates meetings, travel arrangements, and appointments for the Service Chief and AO, and employees whose supervisors are either the Service Chief or the AO. -Maintains the files for the Surgical Service office, including reports, on-call rosters, administrative and professional publications, correspondence, 6-Part personnel folders and other files. -Serves as the timekeeper for the Surgical Service administrative staff and serves in the absence of assigned timekeepers in the Surgical Sections. -Monitors correspondence sent by the AO for surgeons' input and ensures that correspondence is in proper format. -Receives and screens incoming phone calls and refers calls to the appropriate staff. -Proofreads all documents prepared for Chief, Surgical Service's signature. -Finalizes outgoing correspondence, special reports, etc., for format, grammar, clarity and conformation to agency style and policy. -Identifies errors in format of correspondence and forwards to appropriate staff for correction. - Plans, reserves room, and prepares and coordinates information for the Operative and Invasive Procedures Committee, the Operating Room Committee, Surgery Chiefs' Meeting, Surgery Facility Workgroup meeting, Surgery Safety Subcommittee meeting, and the Surgery Administrative Staff Meeting. -Takes, transcribes, and distributes the minutes to committee and meeting members. -As the Talent Management System (TMS) Administrator, serves as the Service-level liaison to Education Service for training issues. -Serves as the primary Alternate Preparer for travel for the Service. -Serves as Record Liaison Office for the control of files and records for Surgical Service. -Manages On-going Professional Practice Evaluation (OPPE), Focused Professional Practice Evaluation (FPPE), Clinical Pertinence, and Peer Review programs for Surgical Service by keeping data up to date and ensuring reviews are completed timely by appropriate clinical staff. -Serves as PIV Sponsor for Service. Assists staff, contractors, volunteers and WOCs will obtaining fingerprints and badges. Work Schedule: Monday-Friday; 7:00a.m. to 3:30p.m. Telework: Ad-hoc Virtual: This is not a virtual position. Position Description/PD#: Secretary (O/A)/PD671-0256-O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/21/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge of principles and practices of health care administration and clerical tasks; Skill in written and oral communication to prepare and present findings; Knowledge and understanding of personal computer software programs, specifically Microsoft Office; Coordination skills to arrange meetings, conferences, lectures, appointments and travel arrangements. You will be rated on the following Competencies for this position: -Clerical -Manages and Organizes Information -Communication Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Some work may require movement between offices, hospitals, warehouses, and similar areas for meetings and to conduct work. Work may also require walking/standing, in conjunctions with travel to and attendance at meetings and/or conferences away from the work site. Incumbent may carry and lift light items weighing less than 15 pounds. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this GS-06 grade level.

Contacts

• Address Audie L Murphy Memorial Veterans Hospital 7400 Merton Minter Boulevard San Antonio, TX 78229 US
• Name: VISN 17 SSU USAS Group
• Email: [email protected]