THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION. This National Guard position is for a MATERIALS HANDLER SUPERVISOR, Position Description Number T5451000 and is part of the ME Publications, National Guard.

Duties

Serves as supervisor of the Distribution Center at the National Guard Bureau (NGB), Support Services Division, Publications Management Center, at Augusta, Maine, managing the receiving, storage/care and distribution of publications, forms, advertising materials, and convention booths. Exercises technical and administrative supervision over subordinate workers in accomplishing warehousing work. MAJOR DUTIES: 1. Performs work-planning responsibilities: Plans and schedules specific work assignments for workers on a week-to-week or month-to-month basis within general work schedules, methods, and policies. Plans, evaluates and revises the organizational structure of the distribution and storage facility to determine storage space depending on demand or unplanned items. Arranges for adequate personnel, materials and equipment to accomplish the work. Participates with superiors in planning current and future work schedules and development of budget requests. Ensures that adequate stock is on band to meet customer's needs and that excess items are properly disposed of in a timely manner. Performs work direction responsibilities: Recommends selection of workers and assigns tasks to be performed. Explains prescribed methods and procedures; instructs subordinates on new procedures and provides assistance on problem. Reviews work in progress and upon completion for quality, and to anticipate and resolve problems. Obtains approval from supervisor for changes in standard or prescribed procedures and changes in work operations. On own initiative, notes and investigates work related problems; takes corrective actions within limits of authority. Performs administration responsibilities: Recommends individuals for promotions, reassignments or to fill vacancies. Establishes performance standards and makes performance appraisals. Counsels employees on disciplinary issues and initiates disciplinary actions as needed. Resolves informal complaints and grievances, referring only the most serious issues to supervisor. Conducts on-the-Job training and recommends employees for formal training programs. Schedules and approves or disapproves leave. Encourages employees to participate in suggestion or cost reduction programs. Responsible for safety and housekeeping in the work place. Explains and implements such personnel programs as equal opportunity, position management, position description review, and labor-management relations. Maintains work reports and records. (30%) 2. Manages item with difficult supply and demand patterns (e.g. labels). Ensures that all distribution center equipment is in working order and maintenance contracts are renewed as required. Oversees operation of material handling equipment and ensures adherence to prescribe maintenance procedures. Ensures proper preparation of material for shipment in accordance with United States Postal Service and 'United Parcel-Service or common carrier regulations. Serves as primary contact for local couriers for incoming and outgoing shipments. Arranges for additional pick-ups during periods with heavy shipments. Maintains budget for postage equipment. Controls and authorizes funding for material so that the proper kind, quality and quantity are available. (20%) 3. Develops consumable supply inventory system to prevent excessive usage, loss, or total depletion of necessary items required to maintain operation of the distribution center. Responsible for selecting of the lowest priority and cost effective method that allows attainment of desired delivery date. Maintains records reflecting fund expenditure and safeguards metering equipment against postage pilferage. Inspects all shipments for compliance with Government Printing Office regulations to ensure quantity is correct and composition is in accordance with specifications. (20%) 4. Manages program for receipt and distribution of advertising materials, to include notifying NGB and customers of material received and available for shipment. Develops operating instructions to maintain advertising materials, ensure the customers receive items, and controls all material. (20%) 5. Analyzes, evaluates, and revises storing systems. Oversees management of Publications and Forms Control Program. Replenishes and conducts inventory according to implementing rules and regulations. Provides technical direction and/or help in accomplishing surveys of supply and inventory. (10%) Performs other duties as assigned.

Requirements

• Federal employment suitability as determined by a background investigation.
• May be required to successfully complete a probationary period.
• Participation in direct deposit is mandatory.
• Must be able to obtain and maintain a Secret Security Clearance

Qualifications

GENERAL EXPERIENCE: Experience which demonstrates the applicant's ability to plan and organize work, provide technical assistance to subordinates and prepare work records and reports. SPECIALIZED EXPERIENCE: In addition to the journeyman level knowledge, experience which demonstrates the ability to plan, direct, and organize work assignments for lower grade personnel. Experience which required the review of work requirements and establish priorities to meet deadlines. Experience that provided knowledge of various lines of work performed by this function. Experience which demonstrates the ability to supervise or the potential to perform such duties as evidenced by the ability to communicate knowledge of general supervisory concepts, and knowledge of shop processes. Experience in adapting existing equipment and techniques to new situations.

Education

If you are using Education to qualify for this position,

You must provide transcripts or other documentation to support your Educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position.

Contacts

• Address ME Publications 194 Winthrop Street Augusta, ME 04330 US
• Name: Cara MacVane
• Phone: (207) 430-6019
• Email: [email protected]