The National Counterterrorism Center (NCTC) leads the nation's effort to protect the United States from terrorism by integrating, analyzing and sharing information to drive whole-of-government action and achieve our national CT objectives.

Duties

Serve as primary liaison and facilitate effective communications between the designated senior executive and other senior executives, management, and staff, both internal and external to ODNI. Perform a comprehensive range of direct executive office support for the Director of the National Counterterrorism Center by initiating, assisting and managing a variety of complex office support functions involving contact with officials at the most senior levels of Government. Plan and manage senior executives' calendars and evaluate email and correspondence to determine and prioritize action items and coordinate responses within established deadlines. Compile and evaluate information from staff meetings and weekly reports and determine required actions; task actions to appropriate officers; plan, develop, and maintain a system to generate reminders for completion deadlines. Review all correspondence/assessments/packages for content, accuracy, and completeness by ensuring information, background, and references are complete and editing for appropriate format, grammar, and spelling. Plan and manage workflow of issues by continuously adapting schedules based on accurate assessments of criticality, sensitivity, and confidentiality. Effectively plan and resolve complex administrative problems by scheduling, and when necessary, rescheduling, planned meetings, identifying appropriate contacts, administering databases and files, and finding new information sources. Plan and effectively coordinate senior-level visits and high-level events and meetings, ensuring arrangements of security clearances, VIP parking, and building access, and researching and preparing background information on attendees, and planning and developing meeting agendas. Plan and arrange sensitive domestic and foreign travel documents and plan, prepare, and coordinate schedules, itineraries, passport/visa requests, lodging, and travel accounting; plan and support the transportation of material and people. Plan, collaborate, and coordinate with Front Office administrative team to ensure for seamless workflow for Front Office's senior executives and senior managers.

Requirements

Qualifications

Thorough knowledge of the ODNI, IC, Congress, and the overall national security apparatus, as well as ODNI and IC standards for correspondence, administrative regulations, policies, entitlements, allowances, and unique authorities. Thorough knowledge and skill in the application of office support computer applications for word processing, spreadsheets, presentations, administrative applications (travel/accounting/etc.), e-mail, calendars, and database storage/retrieval. Thorough knowledge and skill in English grammar, spelling, punctuation, and proofreading, as well as oral and written communication skills sufficient to compose and deliver responses to customers. Thorough knowledge of office management and administrative functions involving logistics, facilities, travel, security and HR procedures and systems. Thorough knowledge of organizational protocol policies and procedures and of quality assurance procedures to ensure data integrity and timeliness; extensive knowledge of filing and records management systems and practices. Interpersonal, organizational, and problem-solving skills, including the ability to develop working relationships and networks with internal and external managers and staff. Analytical and critical thinking skills, including the ability to interpret complex information from multiple sources. Ability to manage competing priorities while maintaining a high level of attention to detail; ability to work effectively with ODNI's leaders in a highly active, fast-paced, and demanding organization. Must be willing to work 0900-1700 or 1000-1800 daily. Candidates must have 5-7 years of executive assistant experience to be considered.

Contacts

• Address EXECUTIVE DIRECTOR Director Of National Intelligence Washington, DC 20511 US
• Name: Vacancy Team ODNI
• Email: [email protected]