This position is located in the Medicine Service at the Columbia VA Health Care System. The Medical Records Technician (Cancer Registrar) Coordinator functions as the coordinator of all activities associated with the cancer registry and cancer program, and provides technical direction to program clerks and technicians who assist with the cancer registry. The Medical Records Technician (Cancer Registrar) Coordinator are subject matter experts on registry and cancer program issues.

Duties

Duties include, but are not limited to the following: Performs analysis of work processes to identify the reasonable and efficient measurement of the quality of the work and identify areas of possible improvement. Serves as a liaison between the cancer committee and internal and external entities. Prepares routine and special statistical reports, narratives, and graphic representations requiring the use of registry data. Serves as subject matter experts on ACoS and/or facility standards about setting and monitoring goals, presenting statistical and written reports to identify resource needs and process improvement opportunities, and participating in strategic planning. Serves as a core member on cancer committees to ensure that the discussions are consultative, address patient management issues, and contain applicable staging schema. Supervises and coordinates tumor registry staff, assists with staffing, coordinate work schedules, annual performance reviews, onboarding, training and education, and work productivity. Monitors quality of data and develops and provides training for tumor registry staff to ensure data quality and compliance with the Commission on Cancer requirements. Maintains research database and manages the cancer database via computerized cancer registry systems, word processing, graphs and spreadsheets, and editing and layout of reports. Manages and analyzes registry data for quality, education, research, outcomes, and productivity including Maintaining compliance with the American College of Surgeons Commission on Cancer requirements for an approved hospital cancer program. Identifies all reportable neoplasms abstracts, and codes and enters medical information into the Cancer Registry database to provide cancer incidence, management, and outcome information. Conducts patient care evaluation studies and prepare cancer-related reports as requested by the Cancer Committee or cancer program leadership. Participates in the research process through identification of the population to be surveyed, determination of data collection methodologies, and performance of data analysis, editing and formatting of reports, and ensuring the accurate and timely reporting of cancer cases. Coordinates and participates in abstraction, coding of the patient and cancer-related information, treatment, and staging on all cancer patients seen and/or diagnosed. Exchanges cancer registry data by all policies and procedures, institutional, and regulatory agency requirements. Assist with Cancer Program activities, including Cancer Committee meetings and weekly Cancer Conferences, and participate in data collection and tracking for Clinical Trials/Research. Assists in the development and implementation of changes in policies and procedures to ensure compliance with regulatory and accreditation changes. Work Schedule: Monday - Friday, 8:00am to 4:30pm. Tour of duty subject to change based on agency needs. Telework: Not Applicable Virtual: This is a virtual position Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

Requirements

Qualifications

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met. Basic Requirements: United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. Policy. English Language Proficiency. MRT (Cancer Registrar) candidates must be proficient in spoken and written English to be appointed as authorized by 38 U.S.C. § 7403(f). Experience. One year of experience that indicates knowledge of medical terminology and general understanding of the health record. Six months of the required one year of experience must have provided the knowledge, skills, and abilities (KSAs) needed to perform MRT work. OR, Education. Two years above high school with a minimum of 12 semester hours directly related to MRT work (e.g., courses in medical terminology, anatomy and physiology, and introduction to health records). OR, Experience/Education Combination. Equivalent combinations of experience and education are qualifying. The following educational/training substitutions are appropriate for combining education and experience: (a) Six months of experience that indicates knowledge of medical terminology and general understanding of the health record and one year above high school with a minimum of six semester hours of health information technology courses. (b) Successful completion of a course for medical technicians, hospital corpsmen, medical service specialists, or hospital training obtained in a training program given by the Armed Forces or the U.S. Maritime Service under close medical and professional supervision. Training may be substituted on a month-for-month basis for up to six months of experience, provided the training program included courses in anatomy, physiology, and medical record techniques and procedures. The position requires six additional months of experience that indicates knowledge of medical terminology and general understanding of the health record. May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria). Grade Determinations: MRT (Cancer Registrar) Coordinator, GS-9. (1) Experience. One year of experience equivalent to the next lower grade level. (2) Demonstrated Knowledge, Skills, and Abilities. In addition to the experience above, the candidate must demonstrate all of the following KSAs: (a) Knowledge and understanding of ACoS and/or facility requirements for administering, monitoring, and reporting compliance of the cancer program to the governing bodies. (b) Ability to interpret data to set, evaluate, and adjust the cancer program and/or facility goals and objectives. (c) Ability to inform cancer registry staff on the technical components of the cancer database, coordinate workflow and monitor data for accuracy and quality measures. (d) Ability to multitask. (e) Ability to communicate with diverse disciplines regarding the facility requirements of the cancer program. (f) Ability to analyze and interpret data for use in facility strategic planning. (g) Ability to develop cancer program/cancer registry policies and procedures to ensure patient-centered care for cancer patients in accordance with government-wide, agency, and facility requirements. Preferred Experience: One year of certified tumor registrar experience. References: VA Handbook 5005. Part II, Appendix G35, dated March 5, 2020. The full performance level of this vacancy is GS-09. Physical Requirements: Work is mostly sedentary (6-7 hours); lifting (10-15 lbs.); walking (up to 1 hour): bending; carrying of bulky files (10-15 lbs.); reaching above shoulder, use of fingers; standing (up to 2 hours); use of fingers and both hands are required.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Columbia VA Health Care System 6439 Garners Ferry Road Columbia, SC 29209 US
• Name: Leslie Hawkins
• Email: [email protected]