About the Position: Serve as an Executive Office Administrator and Receptionist for the District Commander and Executive Office responsible for conducting the day-to-day administrative support of the Executive Office to include: set-up and hosting of in-person and virtual meetings, in-depth calendar management, extensive travel arrangement and vouchering, establishment and maintenance of Executive Office files, and coordination with headquarters, internal and external agencies.

Duties

Establish and maintain Standard Operating Procedures (SOPs) for various functions of the Executive Office. Provide occasional administrative support to the Outreach Coordinator with on-going liaison activities between congressional and intergovernmental offices. Receive all internal-external mail, calls, visitors, and staffing actions for the Executive Office. Provide extensive travel arrangement support to the Executive Office. Create travel orders and complete travel vouchers in accordance with the Joint Travel Regulation (JTR), Government Travel Charge Card (GTCC) Regulations and established agency guidance. Exercise complete authority over District Commander and Deputy Commander calendars reflecting their schedule of appointments, conferences, and special activities; obtain purpose, audience, duration. Provide for the set-up and hosting of meetings as necessary. Type a variety of memorandums, letters, and reports to and from internal and external agencies ensuring compliance with Army Regulation 25-50.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.

Qualifications

Current Army Employee: Position may be filled by temporary promotion, which may be made or extended up to a maximum of five years. Competitive temporary promotion may be made permanent without further competition. Position may be filled by temporary reassignment or change to lower grade, which may be made, and/or extended and/or made permanent without further competition. Time-limited reassignments or changes to lower grade may exceed five years, however return rights may be impacted. Position is Obligated. Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Department of Army Civilian Employees In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience. Requirement: Typing proficiency of at least 40 words per minute (WPM) based on a 5 minute sample with 3 or fewer errors. Minimum Qualifications for the GS-09: Specialized Experience: One year of specialized experience equivalent to the GS-08 grade level in the Federal service which includes performing administrative functions such as maintaining calendars for officials; coordinating with other offices such as resource management, human resources, and/or outside agencies; preparing internal and external correspondence; and utilizing office automation applications such as Microsoft Outlook, One Note, and MS Teams, to complete daily office tasks. You will be evaluated on the basis of your level of competency in the following areas: Administration and ManagementClericalComputer SkillsOral Communication Time in Grade Requirement: GS-09 Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent GS-08.

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.

Contacts

• Address RI-W2ST03 US ARMY ENGINEER DIST-SAN FRANCISCO DO NOT MAIL San Francisco, CA 94103 US
• Name: Army Applicant Help Desk