The purpose of this position is to perform complex financial administrative functions for Health Services Research and Development (HSR&D) at VA Ann Arbor Healthcare System (VAAAHS) in conjunction with personnel management. The position is located in Ann Arbor, Michigan.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Duties include but may not be limited to: Prepares documentation for human resource actions such as recruitment of new positions and extending existing positions. Tracks and accounts for staff across multiple research projects, building and providing reports relating to staff allocations, effort, planning, etc. Performs supervisor duties such as delegating contracts, tracking contracts, and providing guidance and support to other Contracting Officer Representatives (COR). Utilizes knowledge in contracting options and requirements to consult with project teams and investigators to recommend the best course of action and facilitate contracts. Maintains complex databases, registers, and budget tracking systems to project expenses and track expenditures. Maintains an automated accounting system showing budget projections for all non-salary funding and data by individual research projects. Tracks budgets for research projects including personnel expenses and works closely with project teams and fiscal to correct any errors. Utilizes office software (Excel, Word, PowerPoint, Access, Power BI, Tableau) and VA computer systems (HR Smart, eCMS, VistA/IFCAP, and IPPS). Enters and retrieves data from the HSR&D staffing management system to deliver real time reporting to an administrative team and research projects. Understands underlying financial transactions, detecting any errors and identifying solutions to mitigate future problems. Tracks and provides appropriate distribution of a $2.2 million budget for all non-salary funding and project expenditures for 50-60 different research projects, including chargebacks between project accounts. Interprets complex regulations, directives and policies and provides authoritative advice and assistance to project managers. Compiles background and historical data to assist in the development of budget estimates, justifications and project modifications. Initiates transfer of funds between non-salary Fund Control Points (FCP). Maintains responsibility for obligating monthly 1358s of patient incentives for research projects. Identifies errors and works with Fiscal to correct the errors. Reviews all Interagency Personnel Agreement invoices, posting the invoices in VistA, monitoring the obligations, adding funds and reviewing final balances. Assists the Administrative Officer with posting salary charges each pay period for 155+ employees. Communicates effectively both orally and in writing to a wide range of individuals ranging from service chiefs to entry level employees and external applicants. Performs other duties as assigned. Work Schedule: Monday - Friday, 8:00am - 4:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Financial Disclosure Report: Not Required

Requirements

Qualifications

BASIC REQUIREMENT: Bachelor's or graduate/higher level degree: major study in an academic field related to the medical field, health sciences or allied sciences appropriate to the work of the position. This degree must be from an educational program from an accrediting body recognized by the U.S. Department of Education (external link) at the time the degree was obtained. A transcript is required at the time of application. SELECTIVE PLACEMENT FACTOR (SCREEN-OUT) - A Selective Placement Factor (SPF) has been identified for this position. Selective Placement Factors (SPF) are a prerequisite to appointment and represent minimum requirements for the position. Applicants who do not meet the SPF are ineligible for further consideration. The SPF for this position is: Budget experience tracking personnel and research project expenses and supporting human resource functions including recruitment. (Resume must clearly support this selective placement factor to receive credit.) AND SPECIALIZED EXPERIENCE: Requires one full year of specialized experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of this Budget Analyst position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level (GS-9) in the normal line of progression for the occupation in the organization. Specialized experience includes utilizing accounting practices/procedures to monitor research project budgets to include staffing and expenditures; communicating budget status via reporting; identifying errors; and supporting human resource functions to recruit and retain personnel. (Resume(s) must clearly support the duties and experience required for this position. We will not make assumptions regarding experience.) -OR- SUBSTITUTION OF EDUCATION FOR EXPERIENCE (TRANSCRIPT REQUIRED): Successful completion of a Ph.D. or equivalent doctoral degree, three (3) full years of progressively higher-level graduate education leading to such a degree that demonstrates the knowledge, skills and abilities to do the work of this Budget Analyst position. NOTE: Transcripts must be submitted with your application materials. Education cannot be credited without documentation. -OR- COMBINATION OF EDUCATION AND EXPERIENCE (TRANSCRIPT REQUIRED): Equivalent combinations of successfully completed progressively higher-level graduate education (beyond the second year) and specialized experience as described above, meet the total experience requirements for this grade level. The education portion must include graduate courses that demonstrate the knowledge, skills, and abilities necessary to do the work of this Budget Analyst position. NOTE: Transcripts must be submitted with your application materials. Education cannot be credited without documentation. You will be rated on the following Competencies as part of the assessment questionnaire for this position: Budget AdministrationCommunicationsDatabase AdministrationPersonnel and Human Resources IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov).

Contacts

• Address Ann Arbor ORD VISN 10 2215 Fuller Road Ann Arbor, MI 48105 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]