This position services as a Facility Environmental Health Coordinator - for the Jesse Brown VA Medical Center (JBVAMC) EHC for the VISN 12 Environmental Exam Program. The environmental examination program provides environmental registry examinations to Veterans who were exposed to environmental and occupational hazards during military service.

Duties

Major Duties Include: Orients and advises the professional staff of the administrative process regarding VA regulations, public law, policies, guidelines, and procedures related to the environmental examination program. Accesses and ensures the security of highly sensitive data, including the veterans' medical information. Reviews, monitors, and maintains assigned registry programs system, independently identifying discrepancies and providing quality assurance of registry worksheets prior to submission to the Environmental Agents Service. Scheduling registry appointment within the mandated time frame and exploring other options if the time requirement cannot be met. Collecting both demographic and medical data for medical records and data entry into the Environmental Agents Service database or ensuring proper preregistration for the Airborne Hazards registry prior to scheduling. Ensuring follow-up letters are mailed within 2 weeks of the initial registry examination, prompt data entry into the EAS database, proper consult resolution and scheduling, etc. Assisting in composing and mailing follow-up letters to veterans regarding their medical evaluations within the required time frame. Checking consults on a weekly basis to ensure timely resolution (includes updating consults by making status changes, discontinuing, etc.). Reviewing records for accuracy and completion to include ensuring worksheets and questionnaires are completed prior to examination. Completing ongoing training and education courses through TMS and keeping up to date on various topics as they relate to environmental hazards through publications from the Office of Health Outcomes Military Exposures. Keeping examiners apprised of any program changes from the Office of Health Outcomes Military Exposures. Preforms other duties as assigned. Work Schedule: Monday- Friday 8:00am- 4:30pm Telework Not Authorized Virtual: This is not a virtual position. Position Description/PD#: Management Assistant/PD241770 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/03/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.You may qualify based on your experience as described below: Specialized Experience: You must possess at least one (1) full year of specialized experience that equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the Management and Program Assistant at the GS-7 level. To be creditable, this experience must have been equivalent to at least the GS-06 level in Federal service. Specialized experience related to this position includes demonstrated knowledge of the 6 environmental exam registries, health conditions identified as presumptive/s, the definitions of each exposure type, locations of exposures, history of the registries, historical theaters of US combat, VA claims filing process, PACT team administrative processes, and specialty care administrative processes; knowledge of technical rules for VA eligibility; skill and ability to gather basic data through questionnaires, worksheets, interviews, and surveys to use in research; ability to use data from the registries in order to review eligibility of VA healthcare and to successfully manage clinic scheduling and patient flow; skill and ability to draw data from the registries, analyze the data, and present data to the supervisor, VISN Lead Coordinator, or higher authority based on the project worked. You will be rated on the following Competencies for this position: Computer SkillsCritical ThinkingCustomer Service (Clerical/Technical)FlexibilityIntegrity/HonestyWriting Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work requires no special physical demands. It may involve some walking, standing, bending, or carrying of light items. Work Environment: The work is performed in an office or similar setting requiring normal safety precautions against everyday risks or discomforts. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Jesse Brown Department of Veterans Affairs Medical Center 820 South Damen Avenue Chicago, IL 60612 US
• Name: Joyce Ruffin
• Phone: 414-384-2000 X40575
• Email: [email protected]