Employee will be assigned to Chief of Staff, VA Medical Center, Little Rock, AR, providing administrative and support functions to the service.

Duties

Duties include, but may not be limited to the following: Schedules and reviews the work performed and activities of the office, including reporting and recordkeeping; receives visitors and telephone calls to the office; maintains calendar for appropriate staff; and schedules appointments. Reviews and directs to appropriate staff incoming correspondence, publications, regulations, etc.; responds to inquiries or directs accordingly; and follows up on action items to ensure timely response. Performs office automation work; prepares meeting minutes; and utilizes various hardware and software in the performance of duties. Prepares forms, memorandums, reports, and other correspondence, ensuring proper grammar, spelling, and format; and prepares and maintains current guidelines and manuals pertinent to the department. Prepares travel arrangements for select staff; and coordinates conferences and meetings, including preparing agendas. May serve as the backup transcriptionist; maintains files, reports, etc.; and enters data/reports into the computer. Maintains an adequate stock of office supplies; maintains employee records; and serves as a government purchase card holder. Work Schedule: Monday - Friday, 8:00am - 4:30pm (Subject to change based on the needs of the agency) Position Description/PD#: Secretary (OA)/PD045060 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/30/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Operating a personal computer including various applications, software, and programs such as MS Word, Excel, PowerPoint and other various word processing, spreadsheet and desktop publishing applications; screens telephone calls and greets visitors; provides clerical and administrative assistance to the service; schedules appointments, meetings and conferences, and maintains daily calendars, action logs, and record systems; proofreads and edits correspondence in accordance with policies and grammatical standards; prepares meeting agendas, notifies participants and gathers material for use in reports, presentations, and experience with all ages related to customer service and the ability to handle with complaints, disagreements, etc. excellent communication skills preferably disruptive behavior training/skills. NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. Proficiency Requirement: In addition to meeting experience requirements, applicants for this position must possess the ability to type. You must self-certify that you can type a minimum of 40 words per minute. You will be rated on the following Competencies for this position: Computer SkillsCustomer Service (Clerical/Technical)Integrity/HonestyWriting Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Typically, the employee may sit comfortably to do the work, however, there may be some walking; standing; bending; carrying of light items such as papers, books, small parts, driving an automobile, etc. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address John L McClellan Memorial Veterans' Hospital 4300 West Seventh Street Little Rock, AR 72205 US
• Name: Shaquira Timmons
• Phone: 4434218496
• Email: [email protected]