Who may apply: Current/Former Permanent Federal Employees, 30% or More Disabled Veterans, Veterans Recruitment Appointment (VRA), Veterans Employment Opportunities Act (VEOA), Schedule A, Eligible Military Spouse Preference (MSP), Peace Corps/Vista, Interagency Career Transition Assistance Plan (ICTAP), Special Appointment Authorities. This Position is located in: Info & Tech Dir, Assess/Anal/Assign Office, ZTF. This announcement may be used to fill similar positions in other Directorates.

Duties

Prepares correspondence, reports, and other documents. Reviews work prepared by other clerical staff. Keeps supervisor's calendar and schedules appointments and meetings in accordance with instructions, coordinating with the supervisor as necessary. Receives visitors and phone calls. Determines nature of request and refers only those contacts needing staff attention. Routes calls and visitors based upon knowledge of programs and operations. Reads and processes incoming correspondence and material. Screens material prior to distribution for suspense dates, establishes controls, and follows up on responses which are due. Makes travel arrangements based on travel intentions, known preferences of traveler and in accordance with travel regulations. Schedules transportation; hotel/ Government reservations; deals with security issues; prepares travel orders/vouchers. Uses a variety of office automation software in support of the organization. Establishes and maintains office records of various types that may be needed or will assist in the efficient operation of the office. Ensures files have all pertinent documents and signatures.

Requirements

• Must be a U.S Citizen or National
• Registered for Selective Service (males born after 12-31-1959)
• Suitable for Federal employment
• Time after Competitive Appointment: Candidates must have served 3 months after latest competitive appointment in the Federal service.
• This national security position, which may require access to classified information, requires a favorable suitability review and security clearance as a condition of employment. Failure to maintain security eligibility may result in termination.
• Time in Grade Requirement - see the Qualifications field below for more details.
• A minimum typing proficiency of 40 WPM is required.

Qualifications

QUALIFICATIONS REQUIREMENT: FOR ENTRY AT THE GS-06 LEVEL: One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-05) within the federal service, which demonstrates the ability to perform the duties of the position, is required. Specialized Experience is defined as: Providing administrative support functions to an organization, such as preparing and reviewing correspondence and reports, scheduling meetings and maintaining office calendars, purchasing office supplies and coordinating time and attendance records. FOR ENTRY AT THE GS-07 LEVEL: One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-06) within the federal service, which demonstrates the ability to perform the duties of the position, is required. Specialized Experience is defined as: Applying knowledge of the rules, procedures, operations, organization, and functions of an organization sufficient to perform office support duties; providing guidance on administrative procedures; applying administrative practices and procedures for managing correspondence and maintaining files; and scheduling conferences/meetings to include making necessary travel arrangements. A minimum typing proficiency of 40 WPM is required. TIME IN GRADE REQUIREMENT: FOR ENTRY AT THE GS-06 LEVEL: Current or former federal employees who have held a GS position in the preceding 52 weeks, must meet the time in grade requirement. Applicant must have served 52 weeks as a GS-05 or higher grade in Federal Service. FOR ENTRY AT THE GS-07 LEVEL: Current or former federal employees who have held a GS position in the preceding 52 weeks, must meet the time in grade requirement. Applicant must have served 52 weeks as a GS-06 or higher grade in Federal Service. You may qualify for consideration if meeting time-in grade, specialized experience, education requirement, 90 days after competitive appointment requirement, and all other qualification requirements within 30 calendar days after the closing date of the announcement, unless otherwise indicated on the announcement.

Education

Substitution of Education for Experience: (You MUST submit transcripts or proof of education to verify your claim.)

FOR ENTRY AT THE GS-06 LEVEL:
Six months of graduate education may be substituted to meet the specialized experience required when it is directly related to the work of the position being filled.
If you are using education to substitute for the specialized experience, you must submit transcripts at the time you apply. To be creditable, education must have been obtained in an accredited college or university recognized by the U.S. Department of Education
(http://www2.ed.gov/admins/finaid/accred/index.html).

FOR ENTRY AT THE GS-07 LEVEL:
One full year of graduate level education may be substituted to meet the specialized experience required when it is directly related to the work of the position being filled.
Equivalent combinations of successfully completed graduate level education and experience may be used to meet total experience requirements. If you are using education to substitute for the specialized experience, you must submit transcripts at the time you apply. To be creditable, education must have been obtained in an accredited college or university recognized by the U.S. Department of Education
(http://www2.ed.gov/admins/finaid/accred/index.html).

Contacts

• Address DFAS - INFO AND TECHNOLOGY DIR OFFICE 4800 Mark Center Drive Alexandria, VA 22350 US
• Name: HR Customer Care Center
• Phone: (317) 212-0454
• Email: [email protected]