THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION. This National Guard position is for a ADMINISTRATIVE ASSISTANT, Position Description Number NGD0969000 and is part of the Guam USPFO Accounting Branch, National Guard.

Duties

1. Assists in managing the Management Control Program (MCP). Establishes a suspense system and provides accurate information to the Division Chiefs and Managers within the USPFO organization. Assists the Internal Review Division with their role of validating the Army and ANG input prior to transmittal of the Annual Assurance Statements to the TAG/USPFO for signature and final submission to the National Guard Bureau by the established deadline. 2. Coordinates USPFO inspections such as NGB-CLRT-X, Contracting PMA, Comptroller Quality Assurance, Army IG, Air Force and Army Audit Agencies, and other external agencies. Assists in the development of inspection schedules, coordinates with managers, develops inspection areas through analysis of previous inspection results and highlights known vulnerabilities and problem areas. 3. Serves as the USPFO focal point for all personnel actions to include performance evaluations, standards, OER/NCOER, job announcements, and other SF-52 actions. Maintains a register of all pending actions and suspense dates. 4. Assists in the development of policy letters which may require researching applicable directives from higher authority, to ensure that no conflict will result from issuance of new policy. Coordinates draft policy with other staff directorates prior to submission for final review and approval. 5. Maintains personal contact with USPFO employees, functional managers (Army and Air), NGB personnel, and State personnel to discuss administrative requirements and services, provides technical advice and guidance, and recommends methods and procedures where necessary. 6. Prepares and monitors Assistant USPFO appointment/delegation letters for Army and Air National Guard activities. Coordinates with ANG Base elements (Contracting, Engineering, Supply, Transportation, and Finance) to ensure delegation and appointment memorandums are current and accurate. 7. Performs duties as USPFO Publications Officer. Coordinates with both Army and Air Force publications sources to accomplish ordering, locating electronic publications, updating the 12 series requirements, and maintaining a current and complete publications library for the USPFO organization. 8. Serves as the Records Management Coordinator for the USPFO organization. Ensures all subordinate divisions maintain official files in accordance with the Modern Army Record-keeping System (MARKS). Provides instruction to personnel in the USPFO divisions to ensure the MARKS program is executed properly. 9. Controls access to the United States Property and Fiscal Officer and the Supervisory Logistics Management Specialist (SLMS)/Deputy USPFO based on personal knowledge of their workload and current issues of importance. 10. Receives visitors and telephone calls for the USPFO organization. Based on a working knowledge of the USPFO activity, exercises judgment in screening those calls or visitors that can be handled personally or must be referred to other command staff personnel or USPFO divisions. 11. Maintains the appointment schedule for the USPFO and the Supervisory Logistics Management Specialist. Advises the USPFO and SLMS of scheduled appointments and furnishes information from files or schedules briefings by others in preparation for scheduled meetings. 12. Accomplishes travel arrangements for the USPFO and staff to include travel and hotel reservations, creates travel orders, and coordinates visits. May serve as the USPFO travel account program manager. Reconciles unliquidated obligations to maximize funds utilization and serves on the PBAC II. 13. Reviews incoming correspondence, publications, regulations, and directives, which may affect the USPFO, or programs within the USPFO's purview relative to both the Army and Air National Guard. Establishes controls on accountable mail and determines distribution and routing of incoming correspondence while retaining items of special importance. 14. Prepares and/or reviews outgoing correspondence from the office of the USPFO or subordinate divisions for grammar, construction, proper format, attachments, continuity of text, policy and procedural adherence, and compliance with the USPFO viewpoint. Advises the originator of any discrepancies and provides necessary training. 15. Responsible for key access control for the USPFO organization. Maintains security of all keys and maintains appropriate records of keys issued to personnel. 16. Provides for control of all classified documents for United States Property and Fiscal Officer. Ensures that documents are properly logged and safeguarded. 17. Responsible for monitoring and tracking trends relative to the State Performance Indicator Report (SPIRS). Advises the USPFO on trends and problem areas and indicates opportunities to increase the performance of USPFO divisions. 18. Performs other duties as assigned.

Requirements

• NATIONAL GUARD MEMBERSHIP IS REQUIRED. If you are not sure you are eligible for military membership, please contact a National Guard recruiter prior to applying for this position.
• This is an excepted service position that requires membership in a compatible military assignment in the employing state's National Guard.
• Must have an approved Interstate / Interagency Transfer to become a member of the Guam Army National Guard for application eligibility.
• Must be able to obtain and maintain the appropriate security clearance of the position within one year of appointment.
• This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968.
• An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
• Ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.
• Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day.
• Duties and responsibilities may significantly impact the environment. You are responsible to maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission.
• Selectee will be required to wear the military uniform.
• Participation in direct deposit is mandatory.

Qualifications

MILITARY GRADES: - Warrant Officer - Enlisted Compatible Military Assignments: - Warrant Officer: 420A - Enlisted: 42A, 36B, 92A, 92Y, 92Z MINIMUM REQUIREMENTS: Administrative or clerical experience, education, or training which demonstrates the candidate's ability to perform the duties of the position. Experience using computer and automation systems. SPECIALIZED EXPERIENCE: Must have at least 12 months experience in the interpretation and application of regulations, procedures or laws. Experience that provided a working knowledge of administrative functions. Experience demonstrating the ability to advise lower graded employees. Experience working independently and setting priorities with very little supervisory control. MILITARY REQUIREMENTS: Military skill set is determined by MOS requirements. Upon selection, individuals must be assigned to a compatible military MOS in accordance with statutes and National Guard Bureau regulations and must obtain/maintain all requirements of the MOS.

Education

Substitution of Education for specialized experience -Completion of 2 academic years of education in an accredited college or university will satisfy the requirements for GS-4 positions. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience for GS-5 positions.

You must provide transcripts or other documentation to support your Educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position.

Contacts

• Address Guam USPFO Accounting Branch 430 Army Drive Barrigada, GU 96913 US
• Name: Eric Baza
• Phone: 671-344-1041
• Email: [email protected]