Explore a new career with the BLM - where our people are our most precious resource. This position is located in Billings, Montana. Information about Billings and the surrounding area can be found at Home | Billings Chamber of Commerce. We expect to fill 1 vacancy at this time; however, additional positions may be filled from this announcement if they become available.

Duties

Serve as secretary and principle administrative support position to the office supervisor, coordinating the work of the office with the work of other offices to ensure that work is in compliance with that of higher-level offices and organizations. Screens calls and visitors by answering most questions and resolving issues involving established policy or routine matters, apprising the office supervisor on matters of sufficient urgency or importance. Plan and arrange meetings and conferences, preparing agendas, notifying participants, and preparing accommodations. Research and gather background information, preparing reports, outlines, briefs, talking points, and/or introductions to be presented at various meetings by the office supervisor and assigned staff. Research and gather background information, preparing reports, outlines, briefs, talking points, and/or introductions to be presented at various meetings by the office supervisor and assigned staff. May work with procurement personnel to ensure the requisition of needed office supplies, equipment, printing, and other services.

Requirements

• U.S. Citizenship is required.
• Be sure to read the How to Apply and Required Documents Sections.
• You cannot hold an active real estate license: nor can you have an interest or hold stocks in firms with interest in Federal Lands.
• Direct Deposit Required.
• Appointment will be subject to a favorably adjudicated background/suitability investigation/determination.
• Your resume must contain enough information to show that you meet the qualification requirements as defined in the announcement. In addition, your responses to the questions must adequately reflect in your resume.
• May require a one year probationary trial a one year trial period.

Qualifications

In order to be rated as qualified for this position, we must be able to determine that you meet the qualification requirements - please be sure to include this information in your resume. No assumptions will be made about your experience. GS-07: Must have 1 year of specialized experience equivalent to at least a GS-06 grade level. Examples of specialized experience include: managing office operations by developing and implementing secretarial procedures and policies; serving as clerical liaison between supervisor and staff; scheduling and/or arranging meetings or conferences; performing the following administrative functions: completing travel arrangements, preparing travel orders, reviewing and drafting correspondence, overseeing the work of subordinate clerical staff, screening visitors and telephone calls, scheduling meetings, and utilizing various office automation software GS-08: Must have at least 1 full year of specialized experience comparable in scope and responsibility to the GS-07 grade level in the Federal service (obtained either in the private or public sectors) performing the following: (1) maintaining the supervisor's schedule of appointments based on priorities and workload; (2) managing travel arrangements, travel authorizations, and vouchers for the supervisor and visiting officials; (3) providing support to administrative staff with telephone procedures, publications, and directives; (4) handling official correspondence such as reports, memoranda, mailing lists, and other confidential information. GS-09: Must have at least one year of specialized experience comparable in scope and responsibility to the GS-08 grade level in the Federal service (obtained either in the private or public sectors) performing the following: (1) ensuring the supervisor's day-to-day plan is followed based on commitments and/or workload; (2) coordinating and attending meetings/conferences to include agenda preparation and/or taking meeting notes; (3) reviewing and/or maintaining correspondence for proper format, grammar, and distribution; (4) preparing and/or conducting training on secretarial work such as telephone procedures, publications, reports, and public relations For this job, you must meet the qualification requirement using specialized experience alone--there is no substitution of education for specialized experience. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. You must meet all qualification requirements by the closing date of the announcement. Physical Demands: The work is mostly sedentary. There is occasional carrying of light objects such as files, books, and paperwork. There are no special physical requirements. This is the only factor level identified in the standard. Work Environment: The work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, and residences or commercial vehicles. This is the only level identified in the standard.

Education

See Qualifications

Contacts

• Address BLM Montana State Office BLM Montana State Office, MT-933 Branch of Human Resources 5001 Southgate Drive Billings, MT 59101 US
• Name: Jacqueline Cochrane
• Phone: (948)-205-1458
• Email: [email protected]