Please limit your resume to 5 pages. If more than 5 pages are submitted, only the first 5 pages will be reviewed to determine your eligibility/qualifications. About the Position: Serves as primary assistant and office manager and performs a wide variety of office management and administration duties to ensure smooth and efficient operation of the US Army Materiel Command (AMC), Office of the Deputy Chief of Staff, G-1.

Duties

Greet and/or direct high-ranking callers and visitors to appropriate staff according to proper protocol. Brief supervisor on ongoing assignments to accommodate rapidly changing priorities and deadlines. Coordinate with other executives, staff principles, and support staff ensuring supervisor is fully represented at meetings and briefings. Communicate in a professional pleasant disposition to ensure office personnel receive prompt and courteous customer service. Administer arrangements of activities hosted by supervisor such as special meetings, conferences, speeches, and briefings. Determine nature of inquiries and apply organization mission to handle or refer inquires to appropriate official/office. Advise senior-level officials, staff, and associates of changes/developments in rules, regulations, directives, correspondence, and related publications on matters of administration. Record and transcribe meetings minutes into reports in proper format. Review and edit all documentation for supervisor's signature to ensure grammar and format according to administrative procedures. Utilize automated systems for operational and administrative functions of the organization to include reporting suspense’s and tasks. Monitor suspense logs to track staff actions utilizing the ETM system and prioritize incoming requests/tasks to meet deadlines. Submit leave, timecards, and other absences for all assigned personnel to ensure adequate office staffing and manning are maintained utilizing the ATAAPS system. Coordinate travel arrangements to include scheduling, itinerary details, reservations and prepare travel vouchers utilizing the Defense Travel System (DTS). Prepare recurrent reports such as two-month planning calendar, social and trip calendar. Coordinate conferences, meetings, and briefings for command staff. Compose routine correspondence in accordance with regulations. Review action papers to ensure composition and grammar are in accordance with administrative procedures. Compile statistical/other data pertinent to administrative/management aspects of the command programs. Apply Department of Defense (DoD)/Army Protocol rules and standards.

Requirements

• This position requires the incumbent be able to obtain and maintain a determination of eligibility for a Secret security clearance or access for the duration of employment.
• Appointment to this position is subject to a one-year probationary period unless the appointee has previously met the requirements as described in 5 CFR Part 315.
• This is an obligated position. An obligated position is one to which an employee has statutory restoration rights or entitlement based on active military service, recovery from a compensable injury, or return rights based on an overseas tour.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. 30 Percent or More Disabled VeteransCurrent Department of Army Civilian EmployeesCurrent Department of Defense (DOD) Civilian Employee (non-Army)Defense Civilian Intelligence Personnel System (DCIPS) Interchange AgreementDomestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel WorkforceInteragency Career Transition Assistance PlanLand Management Workforce Flexibility ActMilitary Spouses, under Executive Order (E.O.) 13473Non-Department of Defense (DoD) TransferPriority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician EligiblePriority Placement Program, DoD Military Spouse Preference (MSP) EligiblePriority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability RetirementPriority Placement Program, DoD Retained Grade Preference EligibleVeterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience which includes 1) Coordinating travel arrangements and meetings for senior-level officials of an organization; 2) Providing staff advice, assistance, and consultation to a wide-variety of administrative procedures; 3) Composing a variety of correspondence and reports; AND 4) Managing an organization's calendar. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-07). OR Education: Master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or in a field which demonstrates the knowledge, skills, and abilities necessary to perform the work of the position. (Note: You must attach a copy of your transcripts.) OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages. (Note: You must attach a copy of your transcripts.) You will be evaluated on the basis of your level of competency in the following areas: ClericalOral CommunicationTechnical CompetenceWriting Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07).

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address GT-W0GWAA HQ US ARMY MATERIEL COMMAND DO NOT MAIL Redstone Arsenal, AL 35898 US
• Name: Army Applicant Help Desk