This position is assigned to the Family Readiness Program; Fleet and Family Readiness (FFR); Commander, Navy Region Southwest (CNRSW) Human Resources Office/Background Investigations Office. The incumbent is responsible for supporting the processing of formal background check documentation for security suitability determinations for individuals working within Fleet and Family Readiness (N9) Programs.

Duties

Reviews Personnel Security Investigation (PSI) forms and required local law enforcement and base security forms submitted by prospective employees, current employees due for re-certification and Human Resource Office to include resumes and OF306, Declaration for Federal Employment. Submits inquiry to Family Advocacy and Drug and Alcohol Program monitoring for record check. Initiates, reviews and submits Background Investigation Questionnaires for Tier 1 investigation for all individuals that work for CNRSW N9 programs. Reviews paperwork for proper completion and identifies any errors or missing data prior to entry into the electronic background investigation system. Advises employees of documentation required in support of their application and assists adjudication officials in obtaining required documentation from the employee. Uses Defense Information System for Security (DISS), Central Suitability Office System (CSO) and/or contacts the Office of Personnel Management (OPM) to determine if an applicable Background Investigation is on file and if so, orders report of investigation from OPM. Takes fingerprints and ensures electronic submission into the National Background Investigation Services (NBIS) portal prior to releasing investigations. Submits fingerprint cards to State Law Enforcement Agencies as required. Reviews background investigation results, conducts follow-up inquiries into any discrepancies and/or developed suitability issues, and advises the supervisor of flagged items and points of concern. Completes INV form 79A and Certificate of Investigation and submits forms to OPM and for filing in employee's personnel file. Prepares suitability determination memo in the absence of INV form 79A and certificate of investigation. Inputs and tracks progress of background investigation on electronic spreadsheet, identifying time lapse, inaction, completion dates, and renewal dates. Sends progress report of background investigation status to appropriate managers to alert them of delays in processing, completed investigation, and failure of employees to complete their requirements. Files and retains documentation of electronic files of the background checks including supplemental reports and updates. Assists field offices with reports, files or data in support of audits to ensure an effective personnel security process. Reviews System Access and Authorization Request (SAAR) forms for security validation. Completes Part III of SAAR and accesses shared portal sites such as G2\ to update SAAR status and to submit to next level of approval. Navigates agency systems such as Human Resources Information Systems (SAP) and timekeeping (KRONOS) to assist with audit completion, employee recertification, completed background investigation review for adjudication and other related tasks that require access to agency systems. Visits field Human Resources Offices within Navy Region Southwest to assist with completion of background investigation forms, taking fingerprints and performing other related security tasks and/or training other Security Assistants in security processes. Method of transportation to these sites is usually a government-owned motor vehicle or by plane. Ensures compliance through adequate training programs and periodic internal and external audits. Recommends appropriate corrective actions. Provides recommendations and assistance in problem solving. Supports continuous process improvement efforts of HR training requirements, to include but not limited to training of NBIS. Provides input regarding guidance on policy and procedures to be applied within the workplace.

Requirements

• Must be 18 years of age or older and have a high school diploma or equivalent.
• Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
• Must meet federal suitability requirements including successful completion of background investigation and obtain/maintain a Secret Security Clearance (T3).

Qualifications

Knowledge of personnel security procedures to include processing security clearances, initiating background investigations, in-processing or out-briefing of personnel, and security internal reviews/assist visits/inspections. Ability to use state-of-the-art security equipment, systems (i.e. Department of Defense (DOD) DISS, JPAS, CSO and next generation systems, NBIS, OPM NP2 Secure Portal etc.), and devices in planning and implementing protective methods and security procedures. These include: personnel access control systems; automated information systems; biometrics scanning devices; personnel control systems such as various visual and electronic badging systems; and other approaches that are designed for or applied to protecting personnel, equipment, facilities, information, processes, or signals. Knowledge of DOD civilian personnel organizational structure and functional assignments in order to assess suitability for appointment to federal employment. Skill in the use of agency computer systems including civilian timekeeping systems, automated fingerprint and security systems, regional personnel and safety databases, and non-appropriated systems accounting/personnel system (SAP) in order to navigate systems to assist with processing background investigations. Skill in oral expression to explain processes and procedural matters. Skill in the use of Microsoft Office software, primarily Excel, Word, PowerPoint and Outlook to input and maintain records, and create reports and presentation materials. Ability to maintain confidential and sensitive data. Ability to exercise discretion in dealing with unique or difficult situations. Ability to write routine letters, memoranda and simple narrative reports. Ability to resolve problems or discrepancies related to personnel processing rules, regulations and procedures. Ability to enter and maintain records in a major database of 4000+ records. Ability to use a personal computer and peripheral equipment with demonstrated proficiency, such as printers and optical scanners. Ability to communicate effectively, both orally and in writing, and possess strong interpersonal communication skills.

Education

N/A

Contacts

• Address NRSW Region NAF HR Office 750 Pacific Coast Highway San Diego, CA 92132-0058 US
• Name: Lora Sanders-VanNoy
• Email: [email protected]