About the Position: This is an Administrative Support Assistant, GS-0303-07/8 position with the U.S. Army Corps of Engineers, Northwestern Division (NWD), Omaha District, Executive Office.

Duties

Serves as consultant and personal advisor to the Deputy District Commander on executive and administrative matters. Coordinates staff activities exercising administrative guidance in the preparation and flow of correspondence, reports, and staffs actions throughout the District. Collaborates in determination and establishment of Executive Office internal control procedures pertaining to correspondence, reports, messages, memoranda, records management, and forms control. Responsible for ensuring the practices and procedures used by secretarial and administrative positions in subordinate offices are consistent with those of the Executive Office SOP, District policies and procedures. Reviews and interprets inter- and intra-office correspondence and manages information within the office to ensure Command group is informed of all critical programs and developments. Answers/screens calls for the Deputy Commander and Executive Office group; answers questions through a complete knowledge of established policy; referring questions of a technical nature to responsible staff offices. Reads incoming correspondence, publications, regulations, and directives; determines those that can be acted upon personally and takes necessary action. Making all necessary arrangements for travel, to include producing schedules of visits and making transportation/hotel reservations. Personally drafts or edits policy publications or correspondence requiring direct action by the District Deputy Commander. Initiates, monitors and tracks all Request for Personnel Actions (RPAs) for the Deputy District Commander. Assists in plans, coordination, organization, and support work for District events, such as Changes of Command, Commander's Off-sites, Fall Field Reviews, Transition Workshops, Leadership Development Conferences, Special Emphasis Programs, etc. Provide support to bi-weekly district staff meetings and monthly Corporate Board, backup to timekeeping for executive office and primary timekeeping for support staffs.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• Applicant must be a qualified typist.
• Incumbent may be required to travel/perform Temporary Duty (TDY) 5% of the time.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Department of Army Civilian EmployeesCurrent Department of Defense (DOD) Civilian Employee (non-Army)Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel WorkforceInteragency Career Transition Assistance PlanLand Management Workforce Flexibility ActMilitary Spouses, under Executive Order (E.O.) 13473Non-Department of Defense (DoD) TransferPriority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician EligiblePriority Placement Program, DoD Military Spouse Preference (MSP) EligiblePriority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability RetirementPriority Placement Program, DoD Retained Grade Preference EligibleReinstatementVeterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education/experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Proficiency Required:This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three or fewer errors. Specialized Experience GS-7: One year of specialized experience which includes: 1) Using office automation software such as Microsoft word, Excel, in order to produce documents for reports and spreadsheets; AND 2) Preparing correspondence with items such as proper spelling, grammar, and punctuation. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06). OR Education: One full year of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 18. Add the two percentages. Time in Grade Requirement:Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-6). Specialized Experience GS-8: One year of specialized experience which includes: 1) Preparing travel orders; AND 2) Coordinating calendars and schedules; AND 3) Using office automation software such as Microsoft word, Excel, in order to produce documents for reports and spreadsheets. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-07). OR Education: One and a half years of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond one year (total semester hours minus 18) by 9. Add the two percentages. Time in Grade Requirement for GS-7:Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-6). Time in Grade Requirement for GS-8: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-7). You will be evaluated on the basis of your level of competency in the following areas: CommunicationsComputer SkillsManagement SupportManages and Organizes Information

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address RH-W2SJ07 USARMY ENGINEER DISTRICT-OMAHA DO NOT MAIL Omaha, NE 68102 US
• Name: Army Applicant Help Desk