This position is located with the Bureau of Indian Affairs, Southern Plains Region, Horton Agency in Horton, Kansas. NOTE: TRAVEL AND RELOCATION EXPENSES WILL NOT BE AUTHORIZED. ANY RELOCATION EXPENSES ASSOCIATED WITH REPORTING FOR DUTY WILL BE THE RESPONSIBILITY OF THE SELECTED EMPLOYEE.

Duties

Responsible for providing a wide variety of office/clerical support and administrative services to the Agency. Receive telephone calls and visitors, determine nature of request and/or visit, upon determination of business and based on information received, incumbent provides assistance or refers to the supervisor or subordinate staff as appropriate, screens and handles those which can be handled without supervisor's assistance. Maintain appointment calendars for the Superintendent; schedule conferences, meetings and appointments; gathering all pertinent information for supervisor and /or staff. Receive request for information regarding Agency program's and based on knowledge or program and the Agency office files; assemble any materials in relation to requests and follow up ensuring requests are within the specified timeframes Receive materials for documentation or processing forms; material may be provided by rough draft, brief written or oral instructions, corrected or final form. Responsible for accuracy and appropriateness of codes and regulatory authorities in relation to the intended purpose. Review and edit correspondence prepared for supervisor; check spelling, grammatical content, and conformance to formats and procedural requirements. Provide advice and information on office operations such as time and attendance, leave, reporting and correspondence procedures. Perform timekeeping duties.

Requirements

• U.S. Citizenship Required
• Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472). Form BIA -4432 must be submitted with the application if claiming Indian Preference.
• You will be required to have federal payments made by Direct Deposit
• You may be required to successfully complete a probationary/trial period
• A background security investigation will be required for all new hires. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.
• If you are a male applicant born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.
• Incidental Operator position. If you are required to operate a motor vehicle in order to properly carry out assigned duties, the 25 IAM 4 Motor Vehicle Safety Program Policy applies. A Link is provided in the Additional Information Section.

Qualifications

EXPERIENCE AND EDUCATION REQUIREMENTS: (OPM Operating Manual, Qualification Standards for Clerical and Administrative Support Positions, GS-0901). SPECIALIZED EXPERIENCE GS-6: 1 year of specialized experience equivalent to the GS-5 grade level. Examples of specialized experience includes but not limited to: read incoming correspondence, screen items to be handled personally, and forward the remainder to the appropriate staff; receive requests for information, advise when the information can be furnished, and provide authorized information from files and records or follow up with others to see that non-routine information is provided; prepare routine correspondence; schedule meetings and manage office calendar; and requisitioning supplies, equipment and services for the office staff. These examples are not all inclusive (refer to the summary of duties for specialized experience). SPECIALIZED EXPERIENCE: Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position and is typically in or related to the position to be filled. PROFICIENCY REQUIREMENTS: In addition to meeting the experience or education requirements, for all positions titled as Office Automation or any clerical positions which has parenthetical title of Office Automation (OA), applicants must have typing proficiency of 40 words per minute (wpm) and knowledge of general office automation software such as, word processing, personal computer, electronic mail, database management, spreadsheet, etc. Failure to provide OA proficiency will result in loss of consideration. Applicants may meet the office automation requirement by passing the appropriate test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management local office or by self-certifying their proficiency. All qualification requirements must be met by the closing date of this announcement. Merit Promotion candidates must also meet time-in-grade requirements by the announcement closing date. Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472). Additional selections may be made from this announcement if identical vacancies occur in the same location within 90 days from the closing date.

Education

If you are qualifying based on your education, you MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.

If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education which shows the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: FOREIGN EDUCATION

Contacts

• Address BIA Center for Recruitment Anadarko P.O. Box 1487 Anadarko, OK 73005 US
• Name: BIA Human Resources
• Phone: 405-247-1600
• Email: [email protected]