This position is a Administrative Support Assistant, GS-0303-6/7 working in Brigham City, Utah for the R6-Bear River Migratory Bird Refuge. This position is also open to status candidates under announcement R6-24-12332914-SD-MP. You must apply to each announcement separately if you wish to be considered under both recruitment methods.

Duties

As a Administrative Support Assistant your duties may include, but are not limited to, the following: Develops and formulates field level budget including estimates, justifications, and all financial activities for multiple natural resource accounts with extensive sub-activities and/or cross program, interagency or grant funding sources. The incumbent is responsible for a continuing review of the utilization of funds, funds availability, and overall budgetary processes for the station(s). Analyzes historical budget and financial data as a preliminary to budget preparation. Identifies actual or potential problem areas, trends, significant deficiencies, areas of imbalance and makes recommendations and/or takes corrective actions, including inputting accounting adjustments into the automated data management system - Financial and Business Management System (FBMS). Assists the Project Leader/supervisor in preparation of pertinent forms and documents. Prepares reports associated with property, training, vehicle use, energy, safety, and various others as requested. Performs a full range of office support duties and resolves problems associated with routine office duties. Prepares or directs the acquisition of necessary supplies, equipment, and construction to meet station needs, and ensures that purchases are in accordance with Federal procurement regulations and within delegated authority. Ensures that all expenses are obligated and in a prompt manager that invoices are processed in accordance with the FBMS and Prompt Payment Act. Purchase methods are considered to all within open market purchase orders, blanket purchase arrangements, and mandatory sources purchases. Communicate human resources information to a variety of individuals within an office. Initiate requests for personnel actions and forwards the necessary documentation and forms to the appropriate administrative support person for processing. Provide advice to office staff concerning payroll matters (time and attendance, benefits, awards, training, overtime entitlements, hours of work etc.). Advise personnel on travel requirements/procedures/complexities related to temporary duty travel, vouchers and documentation.

Requirements

• Must be a U.S. Citizen or National.
• Resume (See "Required Documents"). Failure to provide ALL required information on your resume will result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all information is provided on resume.
• Eligibility and Supporting documents - You will ONLY be considered for the eligibilities that you select "yes" to AND submit the required supporting documentation, as listed in the Required Documents section.
• Suitability for employment, as determined by background investigation
• Driver's License: Selectees may be required to possess and maintain a valid State driver's license at all times during their tenure.
• Probationary Period: Selectees may be required to successfully complete a probationary period.
• Individuals assigned male at birth after 12-31-59 must be registered for Selective Service. To verify registration visit SSS.gov.

Qualifications

Only experience and education obtained by 04/11/2024 will be considered. In order to qualify for this position you must possess the Minimum Qualifications. Minimum Qualification GS-6 I possess one (1) year of specialized experience comparable in scope and responsibility to at least the GS-05 level in the Federal service (obtained in either the public or private sectors). Examples of experience may include: review an organization's funds or financial data to ensure accuracy; prepare and ensure accuracy of time and attendance reports through an electronic time and attendance system; procure supplies, equipment or services in accordance with regulations governing the type of purchase; prepare oral briefings and written reports for management on financial or administrative matters; provide organizational support services for an organization such as preparing forms, documents or correspondence, or responding to procedural questions from the public. Your resume must contain sufficient detail to prove you have one year experience performing these duties. Minimum Qualification GS-7 I possess one (1) year of specialized experience comparable in scope and responsibility to at least the GS-6 grade level in Federal service (obtained in either the public or private sector). Examples of experience may include: knowledge of administrative functions; knowledge in the use of various word processing and spreadsheet software; coordinating procurement and contracting regulations, policy and procedures; knowledge of annual work planning and analyzing funding requirements; preparing/reviewing travel vouchers; preparing and submitting payment packets; serving as a timekeeper using an automated system; coordinating staff training; maintaining file system; knowledge of personnel functions and procedures and preparation and monitoring of personnel actions; meeting and communicating effectively with others. Your resume must contain sufficient detail to prove you have one year experience performing these duties. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Career Transition Assistance Plan (CTAP) or Interagency Career Transition Assistance Plan (ICTAP):Department of Interior (DOI) Career Transition Assistance Plan (CTAP) procedures apply in filling this vacancy. CTAP/ICTAP provides placement assistance to permanent Federal employees who are surplus, displaced, or involuntarily separated. Applicants claiming CTAP/ICTAP eligibility must submit a copy of their most recent performance appraisal, proof of eligibility, and most current SF-50 noting position, grade level, and duty location with their application. To be considered under CTAP/ICTAP, applicants must be well-qualified (i.e., meet the minimum qualification requirements, including any selective placement factors; education, and experience requirements), score at least 85 on the assessment questionnaire, and be able to perform the duties of the position upon entry. For information on CTAP and ICTAP click here

Education

PROOF OF EDUCATION: All applicants who are using education or a combination of education and experience to qualify must submit copies of official or unofficial transcripts which include grades, credit hours earned, major(s), grade point average or class ranking, institution name, and student name. If any required coursework is not easily recognizable on transcripts, or if you believe a portion of a particular course can be credited toward meeting an educational requirement, you must also provide a memorandum on letterhead from the institution's registrar, dean, or other appropriate official stating the percentage of the course that should be considered to meet the requirement and the equivalent number of units. Unofficial transcripts are acceptable; however, if you are selected for the position, you will be required to produce the original official transcripts.

PASS/FAIL COURSES: If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov)

Contacts

• Address Division of Human Resources Division of Human Resources 134 Union Blvd Suite 220 Lakewood, CO 80228 US
• Name: Shawn Davis
• Email: [email protected]