This position is located with the Bureau of Indian Affairs, District 1-Turtle Mountain Agency in Belcourt, North Dakota. This is a Bargaining Unit position, for more information see USA Jobs What are bargaining units?

Duties

Performs program support functions for the Agency office programs and activities. Serve as a technical lead for lower graded assistants and clerks and is responsible for ensuring continuity and uniformity of clerical procedures. Performs work involving the collection, compilation, and/or tracking of data and statistical information in support of the Agency's program operation. Maintain automated system of program specific-data to track items such as progress reports, funding accomplishments, compliance strategies, etc. Coordinates the receipt and processing of Freedom of Information Act (FOIA) requests, refers requests to proper personnel and follows up with the status of the request. Tracks and monitors grants, service contracts, purchasing agreements with vendors and interagency cooperative agreements. Maintain the Agency budget and serve as a liaison to the budget office. Review the Agency's budget submissions for technical accuracy, completeness, and adequacy of funds. Order and purchase supplies and equipment for the Agency office and process supply transactions such as receipt, shipment, and/or adjustment documents.

Requirements

• U.S. Citizenship Required
• Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472). Form BIA -4432 must be submitted with the application if claiming Indian Preference.
• You will be required to have federal payments made by Direct Deposit
• You may be required to successfully complete a probationary/trial period
• A background security investigation will be required for all new hires. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.
• If you are a male applicant born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.
• Incumbent is required to operate a government motor vehicle, must possess a valid driver's license, and have a safe driving record within the 4 year period immediately preceding submittal of GSA Form 3607.

Qualifications

EXPERIENCE AND EDUCATION REQUIREMENTS: (OPM Operating Manual, Qualification Standards ). Minimum Qualification for GS5: To qualify at the GS-05 grade level you must meet ONE of the following criteria: A. Specialized Experience - To qualify at the GS-05 grade level, you must have one year specialized experience at or equivalent to the GS-04 grade level performing office automation work for an office. Experience at this level may include reviewing correspondence, reports and similar documents ensuring proper grammar, spelling, punctuation and format is used; answering telephones and greeting visitors; utilizing standard office equipment, such as a fax machine, copier and computer; and maintaining office files and/or records. Or B. Education - Four full academic years (120 semester hours or 180 quarter hours) beyond high school at an accredited institution. Or C. A combination of education and specialized experience that totals 100% of the requirement. Minimum Qualification for GS6: In addition to experience at the lower grade level, to qualify at the GS-06 grade level, you must have one year specialized experience at or equivalent to the GS-05 grade level performing clerical functions for an office. Experience at this level may include scheduling travel and reconciling travel vouchers for staff; coordinating office meetings and preparing meeting materials; using a computer to collect and track data; and maintaining office supplies that includes ordering routine office supplies from vendors. Minimum Qualification for GS7: In addition to experience at the lower grade levels, to qualify at the GS-07 grade level, you must have one year specialized experience at or equivalent to the GS-06 grade level performing administrative support functions for an office. Experience at this level may include performing time and attendance functions for an office; analyzing performance data to assess developments, trends and results; developing recommendations to improve administrative policies and procedures for an office and; assisting with the development of an office budget. Minimum Qualification for GS8: In addition to experience at the lower grade levels, to qualify at the GS-08 grade level, you must have one year specialized experience at or equivalent to the GS-07 grade level serving as an administrative lead for an office. Experience at this level may include independently completing assignments in accordance with office practices and procedures; advising managers; performing support functions in financial management, property management, purchasing, personnel administration, data processing and records management; and independently planning, coordinating and prioritizing tasks, workloads and schedules. IF YOU ARE QUALIFING BASED ON WHOLE OR PART ON EDUCATION YOU MUST SUBMIT COLLEGE TRANSCRIPTS. SEE EDUCATION REQUIREMENTS. Office Automation (OA) Selective Factor: Applicants for this position must show possession of the following skill: Ability to type 40 words per minute. This position requires Office Automation (OA). Candidates must have the ability to type a minimum of 40 words per minute. All qualification requirements must be met by the closing date of this announcement. Merit Promotion candidates must also meet time-in-grade requirements by the announcement closing date. Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472). Additional selections may be made from this announcement if identical vacancies occur in the same location within 90 days from the closing date.

Education

If you are qualifying based on your education, you MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.

If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education which shows the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: FOREIGN EDUCATION

Additional Information:

VOLUNTARY SEPARATION INCENTIVE PAYMENT: Former Federal Employees are required to indicate whether they received a Voluntary Separation Incentive Payment (VSIP) buyout in their previous employment with the Federal government, and are required to submit a copy of the applicable Notification of Personnel Action (SF-50) regarding the VSIP. Most individuals who accept reemployment with the Federal government within 5 years of receiving the VSIP amount, must repay the gross amount of the separation pay prior to reemployment.

Contacts

• Address AS-IA Human Resources 12220 Sunrise Valley Dr., Room 4047 Reston, VA 20191 US
• Name: Human Resources
• Email: [email protected]