THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION. This National Guard position is for a BUDGET OFFICER (Title 32), Position Description Number D1678000 and is part of the AR ANG 189 ALF WG, National Guard. NATIONAL GUARD MEMBERSHIP IS REQURED

Duties

(1) Operates the Resource Management System, a network of commanders, resource advisors, cost center managers, and technical advisors aligned to the Wing/GSU organizational structure and oriented towards the management of appropriated funds and workdays for the accomplishment of unit missions. Provides resource managers with necessary guidance, information, knowledge, and training to accomplish mission goals and objectives. Designs presentation materials for, chairs, conducts, and documents the quarterly meetings of the Financial Working Group (FWG). Designs materials for, briefs, and documents the quarterly Financial Management Board (FMB). Designs, develops, conducts, and documents resource management training for all personnel responsible for the management and expenditure of appropriated funds and workdays. Training includes initial review or continuation training of resource management processes, procedures, and requirements. Maintains the training records for all resource managers. Ensures that continuity documentation maintained by organizational resource managers is complete, up-to-date, and relevant. (2) Serves as the principal author for local resource management policy development and publication. Interprets guidelines issued by the Office of Management and Budget (OMB), Congress, the Department of Defense (DoD), the United States Air Forces and Joint Services, the National Guard Bureau (NGB), and NGB/FMA and issues supplementary authoritative budget guidance. Ensures compatibility with financial goals and objectives issued by higher authority. Reviews, consolidates, approves, modifies, or disapproves budgetary data and reports submitted for consistency with goals, objectives, reasonableness, and accuracy. Presents budgetary briefings with supporting statistical data to senior leadership who use the data to defend budget and manpower requirements and as a basis for making military decisions. Presents the command's financial position and defends budget requirements to visitors and budget examiners. Develops data required for examining various options or scenarios related to budgetary issues that may adversely affect the organization. Develops and presents data in professional and readily usable form via electronic or hardcopy presentation. (3) Serves as the principal budgetary advisor to senior leadership and top management personnel in maintaining balance, efficiency, and economy of operations to accomplish programmed objectives. Exercises technical authority and discretion in distributing appropriated funds and workdays, approving or disapproving expenditures, validating or invalidating unfunded requirements submissions, and determining the required degree of funds control measures based on interpretations of fiscal law, the ANG Financial Guidance, generally accepted accounting principles, and locally developed resource management policy. Exercises judgment and provides advice to commanders and resource advisors to ensure efficient, economical, and balanced use of funds. Provides executive direction based on program review and analyses of budgetary operations. Participates with senior leadership in policy development and program planning for Air National Guard, USAF, and Joint activities, including the recommendation of reprogramming actions to ensure the adequacy of funds for such missions and a balance between aviation and support activities. (4) Oversees budget formulation, validation, compilation, and submission, requiring the frequent contact with commanders, resource advisors, higher headquarters (ANG/FMA), and field counterparts. Develops, prepares, presents, justifies, and defends analyses and summaries of budget performance at FWG and FMB meetings, staff meetings, impromptu meetings with senior leadership, related conferences, and during compliance or readiness inspections. Issues the annual financial plan "call" to commanders and resource advisors ensuring timely notification, clear and concise instructions, and achievable "suspenses" for all required actions. Validates, edits, consolidates, and submits baseline information, programmatic changes, unfunded requirements, and external worksheets to ANG/FMA before specified due dates. To facilitate strategic decision-making, considers not just current-year execution of funds, but also historical costs up to five years, multi-year procurement funds and military construction funds. Prepares and disseminates budget information and guidance for the military personnel, operation and maintenance (to include minor construction), investment equipment, and military construction appropriations. DUTIES CONTINUED UNDER EDUCATION:

Requirements

Qualifications

GENERAL EXPERIENCE: To meet basic entry qualification requirements, evaluate applicants for experience, education, or training involving skills in applying problem solving techniques; and skills in communicating effectively both orally and in writing. Ability to plan and organize work. Competencies in analysis, research, writing, and judgment typically gained through college education or progressively responsible experiences. Ability to follow established methods and procedures; use practical knowledge of the operations, procedures, and policies of specific program areas or functional assignment. SPECIALIZED EXPERIENCE: 1-year specialized experience, education, or training equivalent to at least the next lower grade level. Must have experience, education, or training that provided in-depth knowledge of financial principles and procedures. Candidate must have a comprehensive understanding of the principles and concepts of the National Guard financial budget business program requirements. A candidate must have expanded experiences and training that demonstrates the abilities to lead, follow directions, read, retain, and understand a variety of instructions, regulations, policies, and procedures. Some positions at this grade level require at least 12 months of broadening finance, accounting, or audit program experiences in leading, planning and scheduling program work in a manner that promotes an even flow and distribution of assigning work requirements. Experiences may include training and guiding employees on finance programs and assigning tasks. Experience in structuring assignments that created effective and efficient procedures with measured and improved task processes. Substitution of Education for Specialized Experience: To qualify, the applicant must have a completed undergraduate or graduate education, the college degree education must be in one of, or be a combination of the following required disciplines: accounting, business, finance, economics, industrial management, marketing, quantitative methods, or organizational management. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. Applicants, who completed a military financial technical school course and were awarded the applicable and compatible military skills, are considered qualified for GS-09 level positions. Financial Management Certification Requirements: The certification will not be used as a mandatory requirement in DoD hiring systems. A member who is not certified may still qualify for a position that requires DoD financial management certification as a condition of employment. The most qualified individual will be selected for a position. Members of the financial management workforce are required to participate in the Financial Management Certification Program; therefore, achieving certification is a condition of employment. Members of the financial management workforce must achieve the appropriate certification level for their positions within 2 years of notification of applicable certification requirements or the period of any extension. (DoD FM Certification already acquired is preferred for candidate) The financial management certification program supports the professional development of the financial management workforce and provides a framework for a standard body of knowledge across all DoD financial business programs. The financial management certification requirements will vary for positions dependent on the complexity and responsibility of the positions' financial management supervisory and non-supervisory business programs. Financial management certification requirements are in the conditions of employment and notes in the position description. Supervisors of financial management coded positions coordinate with the component administrator and component certification authority to determine financial management certification requirements of employees occupying financial management coded positions.

Education

DUTIES CONTINUED:

(5) Reviews initial funding (programmed or received) and devises and carries out apportionment to base organizations ensuring financial continuity between fiscal years. Issues "call" for annual spend plans to commanders and resource advisors, ensuring timely notifications, clear and concise instructions, and "suspenses" for all required actions. Reviews, validates, approves, and/or adjusts unit spend plans ensuring provision for "baseline" organizational expenses. Reviews and apportions initial programmed or received funding for "model-driven" programs and other commodities and ensures unit program managers, resource advisors, and commanders are notified of related distributions. Promptly reviews, validates, adjusts, and finalizes unit rephasing and reprogramming requests. Ensures notification to the originator after such actions thereby preventing interruption or delay to primary mission operations. Reviews, analyzes, and projects quarterly requirements for all programs and takes action as necessary to ensure the adequacy of all quarterly allotments as defined on the current funding document issued by ANG/FMA. Reviews 2nd, 3rd, and 4th quarter spend plans and allocates residual funding ensuring financial continuity between fiscal quarters. Reviews and allocates incremental funding or workday amounts according to line items on related ANG/FMA funding documents ensuring timely notification to affected unit commanders and resource advisors and preventing delay to related mission operations.

(6) Follows up on approved distributions by ensuring the prompt and accurate loading of fund targets to the accounting and supply systems, and by notifying the affected unit's resource advisor. Ensures the summary fund targets in the accounting records match the annual and quarterly amounts on ANG/FMA funding documents. Ensures quarterly material targets in the accounting records match related targets in the Standard Base Supply System (SBSS). Reviews financial documents initiated by organizations via automated or "off-line" financial systems, verifies appropriation data, and ensures expenses are compatible with unit apportionments and spend plans prior to the certification of fund availability. Reviews organizational execution of discretionary funds for unusual balances, notifies affected commanders and resource advisors, and recommends corrective action. Reviews and analyzes obligation rates and submits consolidated schedules of obligations and expenditures for the Comptroller's and Wing Staff's review on a periodic basis. Compares actual obligations and expenditures against planned budgets and determines the reasons for deviations outside acceptable ranges. Reports unusual findings to the Comptroller and recommends actions to improve the overall operation of the budget function. Prepares written reports regarding findings and recommends required corrective actions.

(7) Monitors the execution of the overall annual operating budget. Reviews, analyzes, illustrates, and reports the differences between annual funding and actual expenditures for model-driven programs and discretionary funds on a continuous basis. Identifies fund shortages and imbalances and takes action as necessary. Investigates organizational efficiency and performance, assuring compliance with prescribed procedures and functions. Furnishes advice and assistance to commanders and resource advisors in problem areas and attempts on-the-spot corrections, recommending improvements when warranted. Continually furnishes advice and assistance by telephone or correspondence to commanders and resource advisors and directs corrective actions or provides alternative solutions to budgetary problems. Serves as a primary technical expert on the treatment of budgetary data on forms, schedules, requests, and reports for use by the commanded organization or for use by organizational commanders and resource advisors.

(8) Issues "Call" for unfunded requirements that meet ANG/FMA Budget Execution Review (BER) criteria ensuring timely notification, clear and concise instructions, and achievable "suspenses" for all required financial actions. Ensures all unfunded requirements are captured, and any other shortfalls not previously identified, and submits prioritized list to ANG/FMA before specified due dates. Reviews and analyzes operations to determine causes of variances from budgets, time-phased schedules, and cost limitations. Oversees the unfunded requirements rating process to gain the required recommendations and approvals during FWG and FMB meetings. Holds separate budget meetings with commanders and resource advisors, outside the FWG/FMB, to review budget execution, reprogram funds or identify requirements for revocation, request for supplemental funding needed, and determine the optimal use of resources. Develops strategies for solving funding problems including using alternative methods, sources and timing of funding or deferring or canceling requirements when supplemental funding cannot be secured. Submits "out-of-cycle" requests to ANG/FMA for unfunded requirements when a shortfall develops, often accompanied by unique circumstances to support amounts requested.

(10) Performs other duties as assigned.

Contacts

• Address AR ANG 189 ALF WG Bldg 7300-Camp Robinson North Little Rock, AR 72199-9600 US
• Name: AR HRO Customer Service
• Email: [email protected]