The Atlanta VA Heath Care System is recruiting for a full time Lead Medical Support Assistant for HAS. THIS OPEN & CONTINUOUS ANNOUNCEMENT (OCA), which closes on 3/6/24. The initial cut-off date for referral of eligible applications will be on or about 9/30/24 with subsequent reviews every two weeks as additional vacancies occur or on an as-needed basis, until positions are filled. Please see the "What To Expect Next" area of the announcement which provides additional information.

Duties

The Lead MSA may float between clinics or travel to cover additional locations as needed. Monitors and makes work assignments, provides input on performance, resolves daily workplace issues and maintains efficient workflow. Assignments at this level include, but are not limited to: assuring coverage of all areas of responsibility; conducting ongoing reviews to ensure quality of work; ensuring accurate and timely scheduling of appointments; providing guidance to staff members to include changes in policies and procedures; distributing and balancing workload; creating and maintaining employee work schedules; orienting and providing on-the-job training for new and current employees; ensuring all training requirements are met; organizing the work structure of his/her assigned areas; and acting as liaison between MSA and staff in order to resolve day to day conflicts, scheduling discharge appointments. The Lead MSA works collaboratively in an interdisciplinary care delivery model (i.e. physicians, nursing, social work, dietary, respiratory therapy, etc.) and performs all related duties; customer service and other duties assigned for the proper and timely treatment of patients, efficient patient flow and assures discharge appointments are scheduled. Work Schedule: Monday through Friday, 7:30am to 4:30pm or Monday - Friday 08:00am- 4:30pm; both work schedule may include Weekends and Holidays. Work schedule may change based on need of the department. Telework: Not available Virtual: This is not a virtual position. Functional Statement #: 52881F Relocation/Recruitment Incentives: Not authorized Permanent Change of Station (PCS): Not authorized Financial Disclosure Report: Not required

Requirements

Qualifications

Basic Requirements: Citizenship. Citizen of the United States. Experience and Education. Experience. Six months experience of clerical, office, customer service, or other administrative work that indicates the ability to acquire the particular knowledge and skills needed to perform the duties of the position; OR, Education. One year above high school; OR Experience/Education Combination. Equivalent combination of experience and education are qualifying for entry level for which both education and experience are acceptable. Assignment. The Lead MSA is responsible for the coordination of Advanced MSA assignments and workflow found in an interdisciplinary unit. The Lead MSA is responsible for daily workload assessments, assigning work, and assuring proper staffing coverage; evaluating training records; and determining training needs of MSA's to provide support across interdisciplinary settings. The Lead assists the unit with complex and non-standard procedures, including clinical flow processes related to access to care across multiple clinics, specialties, and or community resources. Assignments at this level include, but are not limited to ensuring accurate and timely scheduling of appointments, providing guidance's to staff members, to include changes in policies and procedures; creating and maintaining employee work schedules; and acting as a liaison among Advanced MSAstaff, patients and other interdisciplinary staff to resolve day-to-dayconflicts. For all assignments above the full performance level, the higher-level duties must consist of significant scope, administrative independence, complexity difficulty and range of variety as describe in this standard at the specified grade level and be performed by the incumbent at least 25% of the time. Grade Determinations: For the GS-07: Qualified candidates must possess one (1) full year (52 weeks) of work experience equivalent to the next lower grade level (GS-06).Examples of experience include, but, are not limited to: Assuring coverage of all areas of responsibility; conducting ongoing reviews to ensure quality of work; ensuring accurate and timely scheduling of appointments; providing guidance to staff members to include changes in policies and procedures; distributing and balancing workload; creating and maintaining employee work schedules; orienting and providing on-the-job training for new and current employees; ensuring all training requirements are met; organizing the work structure of his/her assigned areas; and acting as liaison between MSA and staff in order to resolve day to day conflicts. NOTE: To be found eligible, this experience must be clearly defined within your resume. The full performance level of this vacancy is GS-7. The actual grade at which an applicant may be selected for this vacancy is GS-7. In addition to the previously mentioned Qualifications, all qualified candidates must also be able to demonstrate the following Ability, Skills, and Abilities (KSA's):1. Advanced knowledge of medical terminology and a wide range of clinical flow processes relating to access to care across multiple clinics, specialties, and or community resources.2. Ability to utilize numerous advanced patient systems in support of multiple clinics in an interdisciplinary setting.3. Ability to organize work, set priorities, and delegate tasks responsibilities in order to meet deadlines.4. Skill in communicating with individuals to obtain the desired effect and coordinating with a variety of interdisciplinary care team staff.5. Ability to provide staff development and training.6. Ability to manage staffing requirements, manage workflow priorities, and adjust the flow of work to meet team and patient needs. This includes the ability to follow-up on pending issues and demonstrate an understanding of the impact of incomplete work across multiple clinics. NOTE: To be found eligible, this experience must be clearly defined within your resume. References: VA Handbook 5005/117, Part II, Appendix G45, Medical Support Assistant Qualification Standard- Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met. Physical Requirements: The work requires frequent standing bending, reaching and walking. The work requires light lifting and carrying under 15 lbs. Must have full manual dexterity and keyboarding skills. This may be considered demanding physical activity.VA facilities must make reasonable accommodation for the physical or mental limitations of an applicant or employee who is a qualified person with a disability unless the accommodation would impose an undue hardship on the department or agency.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Atlanta VA Medical Center 1670 Clairmont Road Decatur, GA 30033 US
• Name: Jose Pena
• Phone: 404-321-6111
• Email: [email protected]