This position serves as a Transportation Assistant in the Travel Section of the Office of Finance at the VA Maine Healthcare System (VAMHCS) and is responsible for providing planning and coordinating travel services to all staff.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Major duties and responsibilities include: Coordinates the arrangements required for travel to conferences, summits, clinical trials, and various other events approved for Department of Veterans Affairs employees. Identifies the funding source and requirements of the program associated with the employee travel and facilitates the booking process in the government contracted electronic travel system. Receives, reviews, and processes a variety of programs required and related documents; ensures all documentation is accurate and complete; responsible for random system auditing to ensure compiled data is accurate and complete. Reviews program information to ensure transactions agree with and are supported by required documentation and regulations, and that transactions are processed according to established procedures and policies. Serves as the subject matter expert to staff, management, and other key staff, consults and advises management on program matters and issues; provides customer service to knowledgably respond to program related inquiries from staff and assist staff with resolving rejected documents and costing errors associated with the program. Prepares, reviews, and submits reconciliation reports to the internal auditor and Chief of Finance Service. Uses prescribed and available software and other tools to provide designated services under the auspices of the Travel section. Uses cost estimations and cost benefit analyses to evaluate the effectiveness of program processes and policies to ensure the most efficient and cost-effective execution of the program mission, goals and objectives as possible; responsible for continual process improvement. Performs work consisting of the examination for accuracy, adequacy of documentation, compliance with regulations, verification and justification of documentation and other requests. Secures missing facts, forms, receipts, or signatures and performs administrative tasks such as filing, coding, or determining format. Provides training as needed for employee travelers in order to facilitate preparing authorizations and vouchers. Performs a variety of budgetary and administrative functions to include analyzing various types of documents to determine propriety, validity, budget, expenditure limitation and correctness of account data in implementing the organization's travel program, policies, and procedures. Performs other duties as assigned. Work Schedule: Monday-Friday 7:00am-3:30pm Recruitment & Relocation Incentives: May be authorized for highly qualified candidates. Critical Skills Incentive (CSI): Not Approved Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Financial Disclosure Report: Not Required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement. You may qualify at the GS-06 level if you fulfill the following qualification: -Specialized Experience: one (1) year of specialized experience that equipped you with the knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of this position. To be creditable, this experience must have been equivalent to at least the GS-05 grade level in the Federal service. Specialized experience includes: coordinating travel arrangements to various events, such as conferences, summits, clinical trials, etc.; using travel software and/or other prescribed tools to ensure travel arrangements are completed timely, accurately, and within prescribed guidelines; assisting travelers with understanding travel rules and regulations, and the collection of receipts, invoices, etc. to accurately record travel expenditures; receiving, reviewing, and processing travel-related documents, ensuring documentation is accurate and complete. You will be rated on the following Competencies as part of the assessment questionnaire for this position: Administration and ManagementAuditingCustomer Service IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work may require some physical effort, such as standing, walking, bending, or sitting. There are no special physical demands. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Contacts

• Address Togus VA Medical Center 1 VA Center Augusta, ME 04330 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]