This position is located in the Findlay Area Office, Natural Resources Conservation Service (NRCS), U.S. Department of Agriculture (USDA). The primary purpose of the position is to serve as an assistant for clerical and administrative activities pertaining to correspondence, budget, purchasing, timekeeping, travel, and related administrative areas for the Area Office.

Duties

Assists with the preparation of the operating budget for the fiscal year. Serves as Area purchase card holder, purchases supplies, equipment, and services within delegated authority using mandatory or open market sources, ensuring proper and timely documentation and reconciling. Serves as Area timekeeper in reviewing and verifying time and attendance; maintaining master files for area employees; and performing leave audits. Helps track the organization's vehicle fleet by monitoring maintenance requirements, repairs, and inspections ensuring proper reporting and documentation requirements are met. Schedules meetings, prepares agendas, makes arrangements for meeting facilities and notifies participants of schedule changes; prepares materials to be used in presentations or training conducted by the supervisor and staff. Establishes, organizes, and maintains a filing system of official material and records; disposes material in accordance with prescribed procedures; maintains an inventory of technical material, which is provided upon request to field offices. Provides administrative guidance and training to area employees on agency operating procedures and requirements; the utilization of administrative systems; and, on computer applications, such as Microsoft Office programs.

Requirements

• You must be a US Citizen or US National.
• Males born after 12/31/1959 must be Selective Service registered or exempt.
• Subject to satisfactory adjudication of background investigation and/or fingerprint check. If selected you will be sent instructions on obtaining fingerprints. Please note we are not able to reimburse any fees incurred for fingerprints.
• Successful completion of one-year probationary period, unless previously served.
• Direct Deposit: Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
• Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit E-Verify at https://www.e-verify.gov/.
• Must possess and maintain a valid state motor vehicle operator's license for the type of vehicle(s) operated to perform the duties of this position.

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement. MINIMUM QUALIFICATIONS: To be considered minimally qualified for this position, you must demonstrate that you have the required specialized experience and/or education for the respective grade level(s) in which you are applying: GS-05 Specialized Experience: One or more full-time years (12-months) of specialized work experience, equivalent to at least the GS-04 grade level in the Federal service, performing the following duties: Providing administrative support functions such as correspondence review and control, budget, purchasing, human resources, timekeeping, travel, and vehicle fleet tracking; Utilizing computer software and database management to maintain, consolidate, extract, retrieve, and submit information in various systems; and Utilizing word processing skills to compile, format, and present information to staff. (Your resume must CLEARLY demonstrate this experience) OR Substitution of Education in Lieu of Specialized Experience: Successful completion of four (4) years of education above high school level in any field at an accredited business, secretarial or technical school, junior college, college, or university. NOTE: If you are using education to qualify, you must submit a copy of your college transcripts. OR Combination of Education and Experience: Combination of the specialized experience and post-high school education described above that when combined totals 100 percent. First, determine your total qualifying experience as a percentage of the experience required for the grade level; then determine your education as a percentage of the education required for the grade level; and then add the two percentages. The total percentages must equal at least 100 percent to qualify. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. NOTE: If you are using education to qualify, you must submit a copy of your college transcripts. GS-06 Specialized Experience: One or more full-time years (12-months) of specialized work experience, equivalent to at least the GS-05 grade level in the Federal service, performing the following duties: Providing administrative support functions such as correspondence review and control, budget, purchasing, human resources, timekeeping, travel, and vehicle fleet tracking; Utilizing computer software and database management to maintain, consolidate, extract, retrieve, and submit information in various systems; Coordinating with others to exchange and present information related to administrative work; and Receiving and reviewing incoming correspondence to determine the level of response and/or needs for routing to the appropriate party. (Your resume must CLEARLY demonstrate this experience) GS-07 Specialized Experience: One or more full-time years (12-months) of specialized work experience, equivalent to at least the GS-06 grade level in the Federal service, performing the following duties: Providing administrative support functions such as correspondence review and control, budget, purchasing, human resources, timekeeping, travel, and vehicle fleet tracking; Utilizing computer software and database management to maintain, consolidate, extract, retrieve, and submit information in various systems; Coordinating with others to exchange and present information related to administrative work; Organizing and maintaining a filing system of records; disposing material in accordance with prescribed procedures and providing material upon request from other offices; and Assisting with making travel arrangements for staff; and submitting travel authorizations. (Your resume must CLEARLY demonstrate this experience) IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s). Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. The OPM Qualification Standards for this position can be found at: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series

Education

You must submit a copy of your college transcripts or a list of college courses with credit hours, dates completed, and grades received to verify all education requirements (i.e. substitution of education and/or basic education requirement). If a relevant course is not clearly qualifying (e.g. special topic, seminar, research, thesis, obscure or misleading course title, etc.), please submit an official course syllabi and/or detailed course description from the university/college for that particular course to ensure you are properly evaluated. Please note that qualifications determinations are based solely on the information submitted for each particular vacancy announcement. You must document all requirements on every vacancy; we cannot use previous determinations as a basis for rating. All required information must be received by the closing date of this announcement, and non-submission of all required documents/documentation will result in non-consideration. Unofficial transcripts will be accepted. This information must be received by the closing date of this announcement. Non-submission of these documents will result in non-consideration. Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications.

Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov)

Contacts

• Address Natural Resources Conservation Service 1400 Independence Ave SW Washington, DC 20250 US
• Name: Midwest Services Branch
• Phone: 8164265706
• Email: [email protected]