As a Supervisory (Senior) Financial Administrative Specialist, you will administer a benefits payment program to assure that payments are made in a timely manner in accordance with laws, regulations, and other instructions. The incumbent provides detailed advice to staff and management to help them determine courses of action on various matters, identify financial data, conduct appropriate analysis for any given situation, and document results in narrative format with comprehensive conclusions.

Duties

Administers a fiscal program that includes payment for general operating expenditures and payments for supplies and services furnished to beneficiaries. Conducts continuous analyses of the operations, functions and processes of the Finance Section to develop standing operating procedures, simplified processes and a program of continuous improvement of section operations. Serves as the subject matter expert on all aspects of fiscal and accounting activities. Supplies financial statements to operating program officials for informational and planning purposes. Analyzes past experiences and based on future plans of the RO, forecasts the usage of funding. Interprets reports and other financial data for program review and analysis. Forecasts effects of changes in administered programs. Reviews funding and spending data to develop cost information reflecting program trends for region­ wide programs. Analyzes financial status reports for overall program status. Responsible for the formulation, presentation, and execution of funding requirements for the station. The employee helps in the management of budgetary controls so that an anti-deficiency condition does not occur. Advises the Support Services Division Chief and station management concerning the availability of funds for personnel changes, procurement of equipment, and significant expenditures for contractual services. Provides analysis and advice in the design, adaptation, or installation of automated accounting systems. Analyzes current and/or required accounting systems to design new or improved systems. Evaluates total financial management accounting systems within a broad area of assignment by studying the accounts, reports, or procedural instructions and any legislative and program background pertaining to the accounts or operating program. Ensures internal controls are in place to assure that public funds are handled in accordance with applicable laws and that all appropriations balance with US Treasury Department records monthly. Examines and tests financial records and controls to determine the degree of financial efficiency, economy and effectiveness of the program. Writes factual reports that identify noncompliance with regulations, inefficient operations, or improper practices. Develops constructive recommendations for improvements within the audit segment. Maintains a program under the Personnel and Accounting Integrated Data (PAID) System and through the Defense Finance and Accounting System (DFAS) to ensure prompt and accurate payment of employee salaries, benefits and awards. Oversees the maintenance of all compensation, pension, and education benefit payment information records. These records contain identifying information such as Veteran's claim number, period covered by the payment, amount of the check, check number, address of the check, etc. Work Schedule: Full Time,Monday through Friday Telework Available: Yes per agency guidelines. This is NOT a remote position. Virtual: This is NOT a virtual position. Position Description/PD#: Supervisory Financial Administrative Specialist; PD# 37335A Promotion Potential: There is no promotion potential within this position, as it is being filled at the full performance level of (GS-12). Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not Required Physical Requirements: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as papers, books, small parts; driving an automobile, etc. Bargaining Unit: This position is not in the bargaining unit.

Requirements

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/18/2024. Time-in-Grade Requirements: Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under a non-temporary appointment in the competitive or excepted service, must meet the "time-in-grade" requirements. For a GS-12 grade level position, you must have served at least 52 weeks at the GS-11 grade level. NOTE: To verify your time-in-grade eligibility, you must submit your most recent appointment, promotion, or within grade increase SF-50 Notice of Personnel Action (not an award or general adjustment SF-50). Some applicants may have to submit more than one SF-50 to demonstrate their eligibility. The SF-50 must include your position, title, series, grade, step, tenure (1 or 2), and type of service (Competitive or Excepted). Minimum Qualification Requirements: To qualify for this position, applicants must demonstrate that they meet the Specialized Experience listed below: Specialized Experience: To qualify for the Supervisory Financial Administrative Specialist, GS-0501-12 position, you must have at least one (1) year of specialized experience equivalent to at least the next lower grade level (GS-11) in the normal line of progression for the occupation in the organization. Specialized experience is defined as work that involves administration and oversite of fiscal programs that include the payment for general operating expenditures and payments. Additionally, candidates must show experience in two of the following areas to be considered: (1) Administering an agency benefits payment program, (2) Experience in the functional aspects of the finance section to include completion of financial statements, cost reports, and balance sheets, (3) Maintaining an organization budget for staff expenditures, or (4) Providing accounting analysis and advice to senior management officials. There is no educational substitution for the specialized experience for the GS-12 grade level. Note: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.The Office of Personnel Management's group coverage qualification standards, associated individual occupational requirements (IOR), and individual qualification standards covering white collar occupations in the Federal competitive service can be found here.

Education

There is no educational substitution at this grade level.

Contacts

• Address Newark Regional Benefit Office 20 Washington Place Newark, NJ 07102 US
• Name: Daniel Short
• Phone: (410) 230-4424
• Email: [email protected]