The position is located in the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Mid-Atlantic Health Care Network (VISN 6). The primary duties of the position are to coordinate all administrative aspects of the heart and lung program and assure the smooth coordination of all administrative activities pertaining to heart and lung transplantation.

Duties

Duties include but are not limited to the following: Administrative Coordinates all Quality Analysis (QA) activities. Maintains the funding, credibility, and accreditation of the Heart and Lung Transplant program by accurately and timely reporting data. Researches problems and/or reviews issues and requests· related to information regarding provisions for medical care, eligibility, etc. Constructs and manages the multiple database programs which track patient specific information for clinical research projects as well as multiple organizations and review bodies such as the Medical Center, MCV, Veterans Integrated Service Network (VISN) 6, VA Central Office (VACO), United Network for Organ Sharing (UNOS), LINET (information system), and Joint Commission on Accreditation of Hospital Organizations (JCAHO). Assesses, evaluates, modifies, develops and implements new methods to meet the needs of the transplant program. Sets up and coordinate patient's follow up care. Consults with Transplant Coordinator I Director and schedules follow up tests to minimize hospital stay. Data Management and Reporting Manages, compiles, and tracks data and statistical information in support of the operation of the transplant programs using multiple software programs such as UNOS On-Line Database (UNet), VA Program Database (Access), VIST A/CPRS, Transplant Website, CSIQP - VACO database for the heart transplant patients. Manages the on-line University Renal Research and Education Association (URREA) reports for the facility for the scientific registry of transplant recipients pertaining to survival data. Serves as contact person for the transplant program in dealing with referring hospitals, organizations, and teaching institutions. Assigns information resource privileges to appropriate personnel in the Medical Center, Organ Procurement Organization (OPO) and the Tissue Typing Lab at the affiliated University. Administratively coordinates ongoing transplant research and endeavors. Budgetary Services Tracks referrals to the Hospitality House and tracking. length of stay, processing of taxi receipts for patients, ordering equipment and supplies, as needed, for the program, and preparing reports for Department of Veteran Affairs Central Office (VACO) on expenditures. Participates in the budget review and execution of the transplant outlier funds. Work schedule: Monday - Friday, 8:00 AM - 4:30 PM Position Occupational Title/Number: Program Support Assistant (OA) GS-0303-7, PD# 2533 Fair Labor Standards Act (FLSA) Status: Exempt Supervisory Position: No Bargaining Unit Position: Yes Recruitment/Relocation Incentives: Not authorized Relocation Expenses/PCS: Not authorized Financial Disclosure: Not Required Compressed/Flexible: Not authorized Telework: Not Authorized Virtual: This is not a virtual position.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/20/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the next lower grade. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Experience with clerical and administrative procedures, various office skills; and carrying out day-today administrative support activities Working in an administrative position which required preparing correspondence, reports and graphs utilizing a variety of computer program Possess a broad knowledge and spectrum of the service line computer packages such as Microsoft Word, Excel, Access, PowerPoint, etc. and its use in VISTA applications. A qualified typist is required Interacting with executive leadership in the VA and private sector, contractors, staff members as well as Veterans, their family members and/or legal representatives Provide/submit requested information to ensure all due dates are met in a timely and satisfactory manner; Managing a fast-paced office to include, establishing priorities, set up, reschedule appointments; Ability to advise employees of policies and procedures related to the Veterans Health Information Systems & Technology Architecture (VISTA), Computerized Patient Record System (CPRS); Software applications and Request and Authorization for Computer Access You will be rated on the following Competencies for this position:Administration and ManagementComputer SkillsCustomer ServiceManages and Organizes InformationExperience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Position requires normal standing, sitting keyboard and mouse work, bending, walking, carrying such items as charts and supplies. Lifting is limited to less than 10 kilograms in weight. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Central Virginia VA Health Care System 1201 Broad Rock Boulevard Richmond, VA 23249 US
• Name: Kelli Jackson
• Phone: (804) 675-5000
• Email: [email protected]