The New Mexico VA Health Care System is searching for an Administrative Support Assistant to serve within Facilities Management.

Duties

Major duties include but are not limited to the following: Enters all traditional (non-purchase card) IFCAP requests for material and service and alerts the designated Control Point Official of need for approving transactions and follows-up on status of any requests. Reconciles purchase card charges. Monitors the performance contracts and equipment warranty service. Functions as Control Point Clerk and is responsible for checking, monitoring, and tracking purchase orders and invoices (2237s/1358s) for supplies, material, and services through the computerized IFCAP system. Initiates appropriate documentation as required by making adjustments, correcting errors, omissions, or discrepancies to ensure the correctness of data. Receives and complies information from various sources related to maintenance and repair of medical and facility equipment/systems. Maintains work order records Arranges temporary duty location documents and government vehicle requests. Prepares various travel vouchers and reports, submits all records, forms and receipts to proper service and follows through until the conclusion of receiving appropriated funds. Prepares correspondence (e.g., work order status reports, memoranda, letters, personnel action, forms etc.) as directed. Prepares numerous recurring and special reports and data for Action Items using electronic work orders and equipment inventory files. Handles conflict and problems in dealing with the customer constructively and appropriately. Consistently communicates and treats customers (veterans, their representatives, visitors, and all VA staff) in a courteous, tactful, and respectful manner. Work Schedule: 7:00AM-3:30PM Position Description Title/PD#: Administrative Support Assistant/PD12186A Physical Requirements: ???????The work is primarily sedentary, although some slight physical effort may be required, such as walking, standing, bending, and carrying of light items like papers or books.

Requirements

• You must be a U.S. citizen to apply for this job
• Subject to a background/suitability investigation
• May serve a probationary period
• Selective Service Registration is required for males born after 12/31/1959
• A complete application package; Resume, Transcripts, etc.
• Selected applicants will be required to complete an online onboarding process
• Participation in the seasonal influenza program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge of progress and status reporting requirements to gather and compile data, and to proofread final copy; Knowledge to record, validate, and distribute payments for vendor and government agency invoices; Knowledge of contracting practices including identifying fund control balances; Knowledge of construction and repair terminology and practices; Knowledge of the organizational and interdepartmental relationships in an active acute medical center; Knowledge of the Hazard Alert and Product Recall system, its policies and procedures. There is no educational substitution for the GS-06 level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

This job does not have an education qualification requirement.

Contacts

• Address Raymond G Murphy Department of Veterans Affairs Medical Center 1501 San Pedro Drive, Southeast Albuquerque, NM 87108 US
• Name: Myira Ramirez
• Phone: 310-478-3711
• Email: [email protected]