This position is located in the Health Information Management Section of Health Administration Service at VA Walla Walla Health Care System - Jonathan M. Wainwright Memorial VA Medical Center in Walla Walla, WA. The File Clerk (OA) will serve as a File Clerk/Scanning Specialist.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** The File Clerk (OA) is responsible for controlling all information arriving and leaving the medical center from the Health Information Management Section, as well as supporting the Release of Information, Privacy Information and HIPPA Act. In addition, incumbent performs clerical tasks of the file room and transfer desk, which would include but are not limited to use of computerized records tracking associated with the retention, maintenance, disposition and control of medical records. Major duties and responsibilities include but not limited to: Receiving, indexing, scanning and assigning appropriate nomenclature to health and administrative information, as assigned, for incorporation into the correct patient's record in CPRS Reviewing and researching numerous and voluminous medical reports from non-VA health care facilities making a determination as to which documents are to be scanned based on the medical records policy Assisting in training clinic and domiciliary clerk personnel as well as Community Based Outpatient Clinic's (CBOC's) staff in scanning key documents created on a concurrent basis Maintaining a daily productivity log of scanning and indexing activities Reviewing medical record documents from outside facilities and to ensure that they are complete and authenticated Utilizing knowledge of medical terminology to recognize the subject matter of each document Receiving and directing callers and visitors and receiving and/or giving out forms, assists visitors and/or callers with completions of forms or documents Providing authorized medical and administrative staff with medical and administrative records (hard copy and electronic) Performing all tasks associated with the proper storage, movement and maintenance of medical records Performing filing of paper health and administrative documents in accordance with approved procedure for filing or scanning and indexing Processing requests for records for appointments, transfer of care, quality assurance, etc., in a timely manner Using computerized medical record functions and printing the veteran's electronic record and properly filing it when transferring records or retiring to the National Archives Performing routing office functions including reviewing incoming mail, preparing correspondence and reports and operating office equipment and software Performing other related duties as assigned Work Schedule: Monday to Friday; 08:00 a.m. to 04:30 p.m. Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not Approved Financial Disclosure Report: Not Required

Requirements

Qualifications

Minimum Requirement: The following are minimum requirements for appointment as a File Clerk (OA) in the Veterans Health Administration (VHA), which all applicants must met. Specialized Experience (GS-04): You must have one (1) year of general experience. General experience is progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled (e.g., performing clerical duties, maintaining records or file system, communicating with customers, and utilizing computer programs and equipment). (CLEAR DETAILS OF EXPERIENCE REQUIRED: Your resume must show complete information for each job entry, such as beginning and ending dates of employment, duties performed, and/or total hours worked per week.) OR, Education (GS-04): Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 2 years of successfully completed education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. NOTE: One year of full-time undergraduate study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business or technical school. (UNOFFICIAL TRANSCRIPT REQUIRED: If you do not submit your transcript, your application may not be reviewed.) OR, Combination (GS-04): Applicants may also combine education and experience to qualify at this level. You must have equivalent combinations of successfully completed post-high school education and experience to meet total experience requirements. (UNOFFICIAL TRANSCRIPT REQUIRED: If you do not submit your transcript, your application may not be reviewed.) AND TYPING PROFICIENCY: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute. You will be rated on the following Competencies as part of the assessment questionnaire for this position: CommunicationComputer SkillsMedical InformationReasoning IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: In order to index and scan individual medical record documents requires repetitive keyboard entry of patient names, number, and date of service and document types. Potential for repetitive motion injury is present. The majority of the physical paper filing actions required of personnel routinely involves the physical activities of walking, bending/stooping, reaching, and standing for long periods of time. The periodic activity of prepared records for transfer to the National Archives requires the records by placed in boxes. Lifting of baskets and/or boxes containing records weighing from 25-70 pounds is routinely done. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov).

Contacts

• Address Jonathan M Wainwright Memorial VA Medical Center 77 Wainwright Drive Walla Walla, WA 99362 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]