The Program Support Assistant is responsible for administrative tasks for current and future studies conducted by the Office of Research and Development of the Jamaica Plain VA Medical Center. The incumbent works within the administrative team, with study teams and independently to coordinate with various levels of stakeholders, support grant writing and project implementation activities.

Duties

This job announcement will remain open for 5 business days. This is a bargaining unit position. Work Schedule: Monday - Friday, 8:00am - 4:30pm Compressed/Flexible: Not Available. Telework: May be available upon supervisor approval. Position Description/PD#: Program Support Assistant/PD02285A Relocation/Recruitment Incentives: Not Authorized. Financial Disclosure Report: Not required. The Program Support Assistant is responsible for administrative tasks for current and future studies conducted by the Office of Research and Development of the Jamaica Plain VA Medical Center. The incumbent works within the administrative team, with study teams and independently to coordinate with various levels of stakeholders, support grant writing and project implementation activities. Major Duties: Perform work related to the acquisition and/or development of program information and resource materials/personnel to support the policy development and/or technical activities of the study and center. He/she will monitor budgets for research projects and grants. Involved in the tracking of funding and in the preparation and editing of proposals for VA based grants. Provide administrative and clerical support work to support the activities of the study and center, including email updates, preparation for meetings, and performing data entry into databases. Assist in the overall management of the physical, human, and financial resources of the research program. Responsible for review travel/training request and approve/disapprove based on study/center budget in regard to available funding.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/08/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Provide a copy of your last or most recent SF-50, "Notification of Personnel Action" to indicate your current federal status. You must also submit additional SF-50(s) to clearly demonstrate one year time-in-grade as required in the announcement. If the most recent SF-50 has an effective within the past year, it may not clearly demonstrate that you possess one year time-in-grade. In this instance, you must provide an additional SF-50 that clearly demonstrates one year time-in-grade. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. A well-qualified CTAP/ICTAP match will demonstrate knowledge and experience w/administrative and quality principles and practices within a research environment to be able to perform duties. Per Office of Personnel Management General Schedule Qualification Policies, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable when documented by satisfactory evidence (e.g., a memorandum from the manager, human resources director, or official documentation such as SF-52, SF-50 documenting an official detail/assignments, or other comparable documentation). The documentation must indicate whether the employee performed the duties full time or, if part-time, the percentage of times the employee performed the additional duties. To receive credit for experience in your resume that is not within the official series and grade level of your position, you must provide official documentation of such experience as indicated above. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. You will be rated on the following Competencies for this position: 1. Administration and Management. 2. Budget Administration. 3. Compliance. 4. Computer Skills.

Education

There is no educational substitution for the GS-07 Level.

Contacts

• Address Boston ORD VISN 1 JFK Federal Building, 15 New Sudbury St Boston, MA 02203-9928 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]