About the Position: This position is with the Defense Health Agency, serving as a Residency Program Assistant performing a variety of administrative assistant duties to the Program Director at 375TH MDG Scott AFB,

Duties

Assist the Director in administering the Residency program by providing technical and administrative support in the areas of accreditation, program requirements, and academic records. Prepare annual surveys and utilizes knowledge of computer and database applications to update and maintain student registration information. Maintain contact, both orally and in writing, with incoming and outgoing students for the purposes of course set-up, accomplishment, critique, and follow up. Coordinate the national in-training examination making necessary arrangements for payment, room reservations, and acceptance of confidential test material. Proctor the in-training examination. Prepare comprehensive after-action reports, including recommendations to improve coordination, planning, administration and management. Interpret guidance from all levels of the hospital for incorporation into the curriculum planning guide. Prepare proper documentation to set up an agreement with the different hospitals used for Residency rotations and ensures residents are properly credentialed for rotation. Assist in analyzing program content, and plans for the development of annual and long range objectives. Manage Residency Program resource requirements to include estimates for TDY, travel, contract costs, and necessary equipment and supplies. Prepare financial after-action reports which include analyses and recommendations for cost savings. Utilize database software to enter, revise, sort and retrieve data for training files system, historical training files, and tracking results of resident board certifying examinations. Represent the Director, at meetings attended by representatives of the assigned work area and other DOD agencies. Recognize potential problem areas caused by changes in schedules, the number of physicians in the program, or other conditions. Interpret guides to ensure compliance with program operating requirements such as preparing and submitting recurring and/or special reports; processing personnel actions and agreements. File and retrieve patient charts and maintains physician requests for patient scans and films from other medical treatment facilities. Develop and maintain suspense files to ensure compliance with scheduled formal performance evaluation requirements established by medical oversight committees. Finalize formal evaluations from working papers prepared by professional evaluators. Manage the recruitment and selection processes to include the program database. Maintain current knowledge on program areas accreditation requirements and notifies appropriate individuals/offices of changes that affect accreditation. Prepare the assignment rotation rosters for residents and interns utilizing individual preference statements along with curricula and plans developed by the faculty.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• A background investigation and credit check are required.
• This position has a mandatory seasonal influenza vaccination requirement and is therefore subject to annual seasonal influenza vaccinations.
• This position requires the incumbent to have tuberculosis testing.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. 30 Percent or More Disabled VeteransCurrent Civilian Employees of the Defense Health Agency (DHA)Current Civilian Employees of the OrganizationCurrent Department of Defense (DOD) Civilian Employee (non-Army)Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel WorkforceInteragency Career Transition Assistance PlanLand Management Workforce Flexibility ActMilitary Spouses, under Executive Order (E.O.) 13473Non-Department of Defense (DoD) TransferOffice of Personnel Management (OPM) Interchange Agreement EligiblePriority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician EligiblePriority Placement Program, DoD Military Spouse Preference (MSP) EligiblePriority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability RetirementPriority Placement Program, DoD Retained Grade Preference EligibleReinstatementVeterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience which includes administrative assistant duties to support and assist academic and training programs in a healthcare field; utilizing computer or database applications to develop and/or maintain files; preparing a variety of reports; and creating and maintaining schedules and templates in a Medical Treatment Facility. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06). OR Education: One full year of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as Healthcare Administration. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 18. Add the two percentages. You will be evaluated on the basis of your level of competency in the following areas: Customer Service (Clerical/Technical)Education and Training Program AdministrationReasoning (Clerical/Technical)Technical Competence Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06).

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address JT-DHA-DD83AW DHA STAND-ALONE MKT-SCOTT AFB DO NOT MAIL Scott AFB, IL 62225 US
• Name: Army Applicant Help Desk