This position of Administrative Officer provides specialized support to the Chief of Spinal Cord Injury/ Disorders and SCI-LTC -RCF Service Line (community living center) Service Line, Edward Hines, Jr. VA Hospital in Hines, IL, a Complexity Level 1-A facility.

Duties

Duties Include but are not limited to: The primary role of this position is to provide qualitative and quantitative analysis to determine efficacy of operational and administrative aspects of major program initiatives and issues within the service and across VISN lines. Provides for the resolution of a wide variety of complex management activities encompassing administrative and professional/clinical aspects for planning, execution and administration of health care services for the service line. This position provides for the coordination of all SCI patient events with facilities within and outside of VISN 12. It is the incumbent's responsibility to provide the Chief, Spinal Cord Injury/Disorders and SCI-CLC Service Line, with full information and specific recommendations concerning all administrative aspects required for sound and proper management concepts and determinations. The Spinal Cord Injury/Disorders and SCI-CLC Service Line consists of outpatient care clinics, sub-specialty outpatient care clinics and inpatient care related to the following clinical areas: Acute SCI Rehabilitation, Comprehensive Preventative Evaluations, SCI-Home Care Services, Respite Care Services, Long Term and Community Living Care, Home Improvement and Structural Alterations (HISA) Grants and Home Evaluations, SCI Center for Peer Services, Programs and Referrals, SCI Continuum of Care Clinic Support Services, Outpatient Rehabilitation Evaluation and Maintenance Clinics. The incumbent documents the need for, and maintains an awareness of, available resources and makes recommendations to the Chief, Spinal Cord Injury/Disorders and SCI-CLC Service Line as well as Medical Center leadership regarding needs, distribution, and redistribution of resources. Incumbent has technical and administrative responsibility for planning, developing, administering, evaluating, controlling all aspects of Fund Control Point(s) for the unit. within Spinal Cord Injury/Disorders and SCI-CLC Service Line. Acts as the service line Contracting Officer Representative (COR), actively involved with contract negotiation and management, to include contracts for specialized surfaces (e.g., beds); contracts for DME (e.g., exoskeleton). Such contracts are negotiated as appropriate within and in conjunction with the contracting rules of the GLAC. S/he will propose, develop, evaluate, and modify organizational structure and systems. The incumbent develops recommendations for both long and short-range policies and plans for the Spinal Cord Injury/Disorders and SCI-CLC Service Line by coordinating data and input by the Chief and management within the service as appropriate, utilizing specialized knowledge of the service line to incorporate complex and often conflicting information. The incumbent is responsible for ordering all equipment needed for SCI/D clinical operations and assumes the role of custodial official for equipment in SCI/D service. The incumbent needs to be experienced in Data management, able to prepare monthly productivity reports. Serves as the key figure in administrative coordination of the SCI Service System of Care Continuum for the SCl/D Service Line and is responsible to the Chief for ensuring effective and timely adherence to established guidelines, directives, and requirements of the National System of SCl/D Care. The incumbent participate in all the surveys[Paralyzed veterans organization, CARF, Long term care survey , Joint commission surveys by providing the necessary data and develops responses for their reports on timely manner. The incumbent manages all aspects of personnel administration and personnel processes including position management, grievance procedures, and makes recommendations regarding performance awards, performance standards, and disciplinary actions. Work Schedule: Monday-Friday, 0800-1630 Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD163090 Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/05/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9 level. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: fiscal management such as developing multiple budget requests, identifying fiscal problems and anticipating future requirements; operations management such as acting as a liaison throughout the hospital, submitting administrative reports, providing oversight of administrative staff, planning and developing programs, managing purchases, actively involved in the selection of new administrative personnel, and assisting in the recruitment of staff members; advising and assisting in selection project personnel and developing systems in submission of research proposals; as well as coordinating support activities such as acquisition of supplies and services, personnel services, fiscal services, graphics, building management, engineering, maintenance, and telecommunications. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have completed 3 full years of progressively higher-level graduate education leading to a Ph.D. or equivalent doctoral or possess a Ph.D. or equivalent doctoral degree related to this position. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and graduate level education beyond the second full year is creditable toward meeting this requirement. You will be rated on the following Competencies for this position: Attention to Detail, Communication, Contracting/Procurement, Decision Making, Managing Human Resources, Self-Direction, and Systems Thinking Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is 35-40 hours of work per week. Part-time experience will be credited based on time spent in appropriate activities. Applicants wishing to receive credit for such experience must clearly indicate the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Duties are generally sedentary in nature with occasional travel to national meetings, or the field offices. It occasionally requires carrying of light objects such as files, books and papers; some walking, standing and bending. No special physical qualifications are required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Edward Hines Junior Hospital 5000 South 5th Avenue Hines, IL 60141 US
• Name: Cosby Johnson
• Phone: 515-323-7575 X3239
• Email: [email protected]