The primary purpose of this position is administrative and program support for all internal Primary Care Service related activities and customers. The Primary Care Service presently consists of the seven CBOCs geographically dispersed throughout the State of South Carolina. The incumbent supports the Primary Care Service in meeting the Medical Center's mission and is under the supervision of the Administrative Officer for the Primary Care Service.

Duties

Major duties include, but are not limited to the following: Provide program/administrative assistance to enhance the effectiveness and responsiveness of the Primary Care Service. Assist the Primary Care Service leadership by maintaining calendar of activities, scheduling meetings, screening phone mils, acting as liaison with staff, monitoring and prioritizing computer messages, advising the Chief/management staff of staffing issues, and preparing correspondence for the Chief's signature. Independently prepare miscellaneous communications via fax, telephone or email. Screen incoming communication such as messages, memoranda, Network Action Tracking Systems (NATS), VAIQ, and determines appropriate actions, routing and personnel. Receive calls, greet visitors and direct to staff members those contacts needing their immediate attention or action. Maintain the calendar and schedule of appointments for the Chief and PC Leadership in accordance with priority, program plan, and available time, including travel requirements, which may include visits to CBOCs, service areas, staff meetings, VISN meetings, Seminars, determines travel estimates, documents fund expenditures and prepares travel documents. Training administrator for the Primary Care Service, which include monitoring, advising staff on completing annual training requirements, providing guidance and assistance in operating the VA Training Management System (TMS). Serve as primary timekeeper for the Primary Care Service located in Columbia and assembles, prepares, and submits report of staff time as requested. Prepare delegations of authority for timekeepers, certifying officials, and overtime officials for all Primary Care Service Time and Leave units as well control point officials and clerks. Provide guidance and assistance with the implementation of administrative activities (such as educational activities, travel activities, various documentation preparation, HR activities, time and attendances, and monitoring DORN inspection programs). Order supplies and reproduces materials as needed. Electronically submits Remedy requests for office equipment and serve as the Personal Identity Verification (PIV) Sponsor for Primary Care Service. Initiate 52s to recruit, terminate, and promote Primary Care Service staff. Utilize and maintain knowledge of multiple computer software applications including Microsoft Word, Excel, PowerPoint, and Outlook. Serve as a point of contact for the Primary Care Service and effectively communicate and collaborate with other administrative and clinical services as well as CBOC staff, patients, and other stakeholders. Incumbent is an Integrated Funds Distribution, Control Point Activity, Accounting and Procurement (IFCAP) card holder for the Primary Care Service and adheres to the required guidelines. Maintain automated filing system for the Primary Care Service and serves as the Records liaison. Work Schedule: Monday through Friday, 7:30am - 4:00pm Telework: Not available Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD108420 Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/04/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: knowledge and understanding of equipment, technology and/or software such as MS Excel (intermediate level), PowerPoint, Word and other software that is necessary to produce high quality and creative products required by the office; thorough knowledge and understanding of functions and programs throughout the medical center; basic administrative concepts, principles and practices; maintenance of service calendars, staff meeting agendas, and minutes. Typing Requirement: This position requires a typing requirement of 40 words per minute. You will be rated on the following Competencies for this position: ClericalContracting/ProcurementCustomer ServiceManages and Organizes InformationSpeakingTechnical CompetenceWriting Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, and carrying of light items such as papers, books, and small parts. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Columbia VA Health Care System 6439 Garners Ferry Road Columbia, SC 29209 US
• Name: Christen Watson
• Phone: 404-694-2114
• Email: [email protected]