Job opening: Administrative Services Assistant
Salary: $44 180 - 64 026 per year
Published at: Feb 22 2024
Employment Type: Full-time
The ideal candidate will have experience performing a full range of assignments and functions relating to the implementation of administrative, Time and Attendance, employee deployment, and other support activities necessary to provide program assistance day-to-day as well as in presidentially declared disasters and emergencies.
Duties
What will I do in this position if hired?
Qualifications
All qualifications and eligibility requirements must be met by the closing date of the announcement.
To qualify for this Administrative Services Assistant position at the IC-5 level, you must possess one full year of specialized experience equivalent to at least the IC-4 level in the Federal government, which has equipped you with the skills needed to successfully perform the duties of the position. Experience may be obtained in the Federal or Private Sector and must demonstrate all of the following:
Performing clerical duties such as maintaining files, records and reports;
Using administrative computer software such as Microsoft Word, Excel, PowerPoint, Teams, and Outlook; and,
Supporting senior leaders with responding to correspondence.
OR
4-year course of study above high school leading to a bachelor's degree
OR
Combination of education and experience
To qualify for this Administrative Services Assistant position at the IC-6 level, you must possess one full year of specialized experience equivalent to at least the IC-5 level in the Federal government, which has equipped you with the skills needed to successfully perform the duties of the position. Experience may be obtained in the Federal or Private Sector and must demonstrate all of the following:
Conducting administrative, clerical, and office functions such as timekeeping, managing agendas, and generating reports;
Providing personnel and administrative support to senior leadership; and,
Drafting documents or correspondence using Microsoft applications such as Word, PowerPoint, and Outlook.
Please read the following important information to ensure we have everything we need to consider your application:
Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position.
Please limit your resume to five pages. If more than five pages are submitted, only the first five pages will be reviewed to determine your eligibility and qualifications.
Your resume serves as the basis for experience related qualification determinations, and you must highlight your most relevant and significant work experience and education (if applicable), as it relates to this job opportunity. Please use your own words, be clear, and specific when describing your work history. We cannot make assumptions regarding your experience.
Are you qualifying based on your work experience?
Qualifications are based on your ability to demonstrate in your resume that you possess one year of the specialized experience for this announcement at a comparable scope and responsibility. To ensure all of the essential information is in your resume, we encourage you to use the USAJOBS online Resume Builder. If you choose to use your own resume, it must contain the following information organized by experience/position: (1) job title, (2) name of employer, (3) start and end dates of each period of employment (from MM/DD/YY to MM/DD/YY), (4) detailed description of duties performed, accomplishments, and related skills, and (5) hours worked per week (part-time employment will be prorated in crediting experience). Federal experience/positions must also include the occupational series, grade level, and dates in which you held each grade level.
Are you a current or former FEMA Reservist/Disaster Assistance Employee (DAE)? To accurately credit your experience from intermittent positions and Reservist Deployments, you must list the dates (from MM/DD/YY to MM/DD/YY) of deployments that are relevant to your qualifying experience, along with the job title and specific duties you were responsible for during each deployment.
Determining length of General or Specialized Experience is dependent on the above information. Failure to provide the above information in your resume may result in your application being found "not qualified."
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills, and provides valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
For additional information on crediting experience and/or education, please reference the OPM General Schedule Qualification Standards
Education
Education substitution: This position permits applicants to qualify based on education (or a combination of education and experience), as outlined in the "requirements" section. If you are using education to qualify, you must submit a copy of your transcripts (unofficial are acceptable) with your online application. Once selected and prior to appointment, applicants must provide official college transcripts.
Education completed in foreign colleges or universities may be used to meet Federal qualification requirements if you can show that your foreign education is comparable to education received in accredited educational institutions in the United States. For example, specific courses accepted for college-level credit by an accredited U.S. college or university, or foreign education evaluated by an organization recognized for accreditation by the Department of Education as education equivalent to that gained in an accredited U.S. college or university. It is your responsibility to provide such evidence with your application. Visit the Department of Education's Recognition of Foreign Qualifications for more information.
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