This position is an Administrative Support Assistant, GS-0303-6/7 working in Ridgefield, WA for the Ridgefield National Wildlife Refuge.

Duties

The Pathways Recent Graduate Program is for recently graduated or graduating individuals who are looking for developmental experiences in the Federal Government intended to promote possible careers in the civil service. Recent Graduates will serve on this appointment for one year. During the first year the selectee will perform developmental activities designed to help them acquire the competencies of the target position in which they may be placed upon completion of the program. Participants who successfully complete the Recent College Graduates Program may be eligible for conversion to the target position on a permanent or term (more than one to four years in duration) basis without further competition. For more information on the Pathways Recent Graduate Program, please visit https://www.usajobs.gov/StudentsAndGrads. As an Administrative Support Assistant your duties may include, but are not limited to, the following: Assists the Project Leader/supervisor in preparation of pertinent forms and documents. Monitors appointment limitations and prepares appropriate actions using the approved electronic SF-52 process. Forwards the necessary documentation and forms to the appropriate RO administrative support person for processing. Provides guidance and assistance to other staff/stations in all personnel matters including health benefits, payroll problems, retirement information, job opportunities, step increases, awards, and training. Prepares or directs the acquisition of necessary supplies, equipment, and construction to meet station needs, and ensures that purchases are in accordance with Federal procurement regulations and within delegated authority. Ensures that all expenses are obligated and invoices are processed in accordance with the Federal Financial system and Prompt Payment Act. Purchase methods are considered to all within open market purchase orders, blanket purchase arrangements, and mandatory sources purchases. Approves action within warrant limitation. Provides assistance with day-to-day questions regarding various computer applications used by office staff and provides information technology management, network administration, and technical support in conjunction and consultation with the designated Information Technology Coordinator. Develops and formulates field level budget including estimates, justifications, and all financial activities for multiple natural resource accounts with extensive sub-activities and/or cross program, interagency or grant funding sources. The incumbent is responsible for a continuing review of the utilization of funds, funds availability, and overall budgetary processes for the station(s).

Requirements

• Must be a U.S. Citizen or National
• Resume (See "Required Documents"). Failure to provide ALL required information on your resume will result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all information is provided on resume.
• Eligibility and Supporting documents - You will ONLY be considered for the eligibilities that you select "yes" to AND submit the required supporting documentation, as listed in the Required Documents section.
• Suitability for employment, as determined by background investigation
• Must meet Pathways eligibility requirements
• Must meet the eligibility requirements for the Recent Graduate Program. Recent Graduates will enter a formal training program with a mentor and execute an Individual Development Plan outlining training requirements and program expectations.
• Recent Graduates must receive at least 40 hours of formal training directly linked to their employment field.
• Recent Graduates serve a trial period for the duration of their excepted service appointment.
• Recent Graduates will be required to sign a Pathways Recent Graduate Participant Agreement.
• Applicants must provide documentation of completion within the previous 2 years of a qualifying associates, bachelors, masters, professional, doctorate, degree or certificate from a qualifying educational institution.
• Males born after 12-31-59 must be registered for Selective Service
• Driver’s License: Selectees MAY be required to possess and maintain a valid State driver's license at all times during their tenure.
• Uniform: Official U.S. Fish and Wildlife Service uniform may be required.
• Probationary Period: Selectees may be required to successfully complete a probationary period.

Qualifications

Only experience and education obtained by 02/27/2024 will be considered. OPM's Qualification standard: http://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/final-groupcoveragequalificationstandardforpathwaysprogramschedule-20d.pdf. Applicants meet the following eligibility requirement, and provide documentation such as a copy of your official transcript and/or veteran's documentation by the closing date of the announcement to be considered: In order to qualify for this position you must possess the Minimum Qualification. Minimum Qualification [GS-7] One (1) year of specialized experience comparable in scope and responsibility to at least the GS-6 grade level that equipped me with the particular knowledge, skills and abilities to perform successfully the duties of this position, and that is typically in or related to the work of the position to be filled. Examples of specialized experience may include: 1) use of various word processing and spreadsheet software; 2) coordinating procurement and contracting regulations, policy and procedures; 3) planning and analyzing annual work funding requirements; preparing/reviewing travel vouchers; 4) preparing and submitting payment packets; 5) serving as a timekeeper using an automated system; 6) preparing/monitoring of personnel actions. NOTE: Your resume must contain sufficient detail of this level of work, i.e., complete begin/end dates, hours worked per week, duties performed, etc. for each timeframe for consideration. Minimum Qualification [GS-6] One (1) year of full-time specialized experience comparable in scope and responsibility to at least the GS-05 level in the Federal service that equipped me with the particular knowledge, skills and abilities to perform successfully the duties of this position, and that is typically in or related to the work of the position to be filled. Examples of specialized experience may include: 1) reviewing an organization's funds or financial data to ensure accuracy; 2) preparing and ensuring accuracy of time and attendance reports through an electronic time and attendance system; 3) procuring supplies, equipment or services in accordance with regulations governing the type of purchase; 4) preparing oral briefings or written reports for management on financial or administrative matters; 5) providing organizational support services for an organization such as preparing forms, documents or correspondence, or responding to procedural questions from the public. NOTE: Your resume must contain sufficient detail of this level of work, i.e., complete begin/end dates, hours worked per week, duties performed, etc. for each timeframe for consideration. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Promotion Potential: This position involves a multi-grade career ladder. The major duties listed represent the full performance level of GS-6/7. At lower grade levels, you will perform assignments of a more limited scope and with less independence. You will progressively acquire the background necessary to perform at the full performance level of GS-6/7. Promotion is at the discretion of the supervisor and is contingent upon satisfactory performance, availability of higher level work, and availability of funds. The selectee may be promoted without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Education

PROOF OF EDUCATION: All applicants must submit copies of official or unofficial transcripts which include grades, credit hours earned, major(s), grade point average or class ranking, institution name, and student name. Failure to submit transcripts will result in an ineligible rating. If any required coursework is not easily recognizable on transcripts, or if you believe a portion of a particular course can be credited toward meeting an educational requirement, you must also provide a memorandum on letterhead from the institution's registrar, dean, or other appropriate official stating the percentage of the course that should be considered to meet the requirement and the equivalent number of units. Unofficial transcripts are acceptable; however, if you are selected for the position, you will be required to produce the original official transcripts.

PASS/FAIL COURSES: If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov)

Contacts

• Address Division of Human Resources Division of Human Resources Eastside Federal Complex 911 NE Eleventh Avenue Portland, OR 97232 US
• Name: Human Resources Staffing Division
• Phone: 000-000-0000
• Email: [email protected]