This position is located in the Drug Enforcement Administration (DEA), Chicago Field Division This position primary purpose is to provide administrative support to the SAC and the Front Office Staff. The incumbent use discretion and tact while communicating frequently within DEA and interagency contacts, typically at the highest levels of senior management.

Duties

As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service. As a Staff Assistant (Field)your typical work assignments may include: Scheduling meetings, preparing and distributing meeting materials, including notices, agendas and supporting documentation for internal and external meetings called by the Special Agent in Charge (SAC). Preparing agendas, briefing of files and reports for the SAC for use in conference discussions and meetings. Receiving and reviewing incoming correspondence prepared for the signature or approval of the SAC or Associate SAC for clarity, conciseness of content, tone, proper clearances and approvals, and ensure that it is in accordance with established policy. Working in collaboration with Program Analysts to formulate decisions regarding change in responsibilities or business needs and improving program effectiveness by monitoring and assessing complex management processes and projects by applying analytical methods and techniques. Participating with the senior management group in setting goals and direction for office and conduct planning in coordination with Division Directors.

Requirements

• Must be a U.S. Citizen
• You must submit to a pre-employment drug test.
• Employment is subject to the successful completion of a background investigation, verification of qualifications, completion of onboarding forms, submission of required documents, and any other job-related requirement before or after appointment.
• Applicants must meet all qualification requirements by the closing date of this announcement.
• You may be required to serve a probationary period.
• Selected applicants will be required to complete an online onboarding process.
• DEA uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States.
• Selective Service: Males born after 12/31/59 must be registered or exempt from Selective Service (see http://www.sss.gov/).

Qualifications

Applicants must meet the following Specialized Experience requirements as noted below. Qualification claims will be subject to verification. All qualification requirements must be met by the closing date of this announcement. You may qualify at the GS-09 level, if you fulfill the following qualifications requirement: Must have one year of specialized experience equivalent to the GS-7 grade level in the Federal Service (or equivalent). Specialized experience is defined as: 1) Schedules meetings, prepares and distributes meeting materials, such as agendas and other supporting documentation; 2) Receives and reviews incoming correspondence prepared for the signature and approval of senior management for clarity and conciseness and ensures it is in accordance with agency policies; 3) Tracks requests and communication to ensure timely and accurate responses; and 4) Develops and maintains a variety of hard copy files and records that involves the operations of the office, as well as computerized databases of key documents. OR A master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree. OR A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages. You may qualify at the GS-11 level, if you fulfill the following qualification requirement: Must have one year of specialized experience equivalent to the GS-9 grade level in the Federal Service (or equivalent). Specialized experience is defined as: 1) Tracks pending action items and confirms staff responsibilities and timelines for completion; 2) Plans and coordinates travel, accommodations and transport for senior officials and special guests; 3) Works closely with senior officials in management and meeting planning, coordinating policy activities, analyzing logistical issues and recommending alternatives; and 4) Develops internal operating procedures to ensure efficiency and consistency with administrative and office procedures. OR A Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages. Specialized experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Competencies: Your qualifications will be evaluated on the basis of your level of competencies in the following areas: Attention to DetailDecision MakingReasoning Time-In-Grade Requirement: Applicants who are current Federal employees must meet time-in-grade requirements by the closing date of this announcement (as defined in 5 CFR 300, Subpart F).

Education

You must submit an official transcript, unofficial transcript, or a list including courses, grades earned, completion dates, and quarter and semester hours earned. Your transcript(s) must clearly demonstrate the course(s) listed in the qualification requirement section. If the transcript(s) does not clearly demonstrate this you must submit a copy of the course description and/or other documentation demonstrating that the courses are equivalent.

If you are claiming education as any part of your qualifications for this position, you must submit an official transcript, unofficial transcript, or a list including courses, grades earned, completion dates, and quarter and semester hours earned.

Special Instructions for Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. Failure to provide such documentation with your application will result in lost consideration. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Drug Enforcement Administration Do Not Send Postal Mail Springfield, VA 21310 US
• Name: Debra Jordan
• Phone: 571-776-2688
• Email: [email protected]