The position is located at the Oklahoma City VA Health Care System, Health Information Management Section (HIMS) of the Health Administration Service. Duties include the maintenance of accessible records and providing efficient service for direct and indirect patient care by managing the receipt and scanning of health documents in a timely and accurate manner.

Duties

Major duties of this position include but are not limited to... Performs duties related to the receipt, intake, scanning, indexing, quality control, destruction, and transfer of health and administrative information Responsible for electronically scanning various health information documents into VistA Imaging and assuring that the scanned documents are associated to the correct patient and note (unless it is an Administrative or Clinical type document) in the Computerized Patient Record System (CPRS) Confirms record integrity and reviews the image quality in the VistA Imaging display; ensures regular quality checks are carried out according to prescribed timeframes and criteria Notifies the Supervisor when images are scanned into the wrong patient's record, are indexed incorrectly or are corrupted Reviews documents for appropriate scanning criteria and ensures that all necessary health/administrative information meeting the criteria is integrated into CPRS through the PC scanning software and hardware Ensures, prior to scanning, that all paper clips, staples, tape, and loose hanging tape are removed from the documents Scans loose filing by indexing the loose material to the appropriate Clinical or Administrative setup in VistA Imaging to facilitate future reference Retrieves records using a combination of computer-based patient treatment history and historical record transactions to deduce locations of hard-to-find records; references VistA Imaging and patient locator cards to support Release of Information activities; and conducts extensive searches for health records when initial searches have been unsuccessful Files inactive records by terminal digit method (reverse-order pairs), ensuring records are properly labeled with corresponding new barcode labels and appropriate decals when scanning the record is not feasible Establishes new volumes of a record when it becomes two (2) inches thick; replaces worn record jackets (duplicating all information) and creates volume numbers in the Record Tracking program to identify the separate record folders in movement transactions Performs other related duties as assigned, including providing occasional back-up for the Records Completion Unit Work Schedule: Monday-Friday, 8:00am-4:30pm Virtual: This is not a virtual position. Position Description/PD#: File Clerk/PD14254A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not Required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/29/2024. Time-In-Grade Requirement: Candidates may be advanced without time restriction to positions up to GS-5 if the position to be filled is no more than two grades above the lowest grade the employee held within the preceding 52 weeks under his or her latest non-temporary competitive appointment. (Current SF-50 is required if applicable) You may qualify based on your experience and/or education as described below: General Experience: To qualify for this position, applicants must possess one (1) year of general experience that possesses the skills, knowledge and ability of the position which includes, but is not limited to...Progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to include knowledge of standard formats, forms, grammar, spelling, capitalization, and punctuation in order to perform a wide variety of record keeping, correspondence, and tracking operations; ability to communicate properly to coordinate record transfer, record follow-up, and record scanning and indexing functions with clinical and administrative team members; and the ability to type and use computer skills to carry out duties associated with transferring information and maintaining a record request file.OR Education: Applicants may also qualify for this position using their past education experience. For this position, applicants must have successfully completed 2 years of post high school education to be qualified. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.OR Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond post high school level. You will be rated on the following Competencies for this position: Analytical ThinkingAttention to DetailDecision Making Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is mostly sedentary; however until records have been automated, work may involve considerable walking, standing and bending in the search for health records. There is lifting and carrying of bulky records and boxes, usually not to exceed 50 pounds. Pushing carts is routine for retiring records. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Oklahoma City VA Health Care System 921 Northeast 13th Street Oklahoma City, OK 73104 US
• Name: Shaffona Zayas
• Phone: 3032028165
• Email: [email protected]