This Support Services Specialist position is located in the United States Trustee Program (USTP) Region 5. The USTP, a litigating component of the Department of Justice, is comprised of 21 Regions and the Executive Office for United States Trustees (EOUST).

Duties

As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service. The purpose of this Support Services Specialist position is to provide substantive administrative support in personnel administration, procurement, travel, information technology, security, and other similar occupations responsible for the day-to-day administrative management for all employees in the assigned Region. The duties of this Support Services Specialist GS-0342-09 include but are not limited to: Manage all purchasing for one or more assigned Regions and all subordinate District Offices. Prepare/Review purchase requests for management approval. Provide travel services for all employees assigned to the Regional and District Offices located in various states including ensuring that travel authorizations and vouchers are completed in accordance with federal travel regulations. Manage a variety of office services functions for the region including physical security, mail, telecommunications, property management, physical inventory, procurement, equipment maintenance and disposal, files, records, reports, forms management, printing, and duplication services. Manage the day-to-day operations for the overall office management, serving as the element of continuity to ensure that standing operating procedures support established objectives. Maintain required records management systems to properly secure classified and sensitive information. Assist Region and District Office Staff with time and attendance system. Advise staff concerning proper code entry, FMLA, and "use or lose" policies. Serve as final reviewer of documents for accuracy in grammar, spelling, punctuation, and formatting prior to an approving official's signature.

Requirements

• You must be a United States Citizen or National.
• You will be required to complete a pre-employment security investigation and background check which includes a drug screening.
• You may be required to complete a one-year probationary or trial period.
• Selective Service registration is required for males born on, or after, December 31st 1959. Those not registered should have an approved exemption on file.
• You must meet all eligibility requirements by the closing date of this announcement and continue to meet these requirements throughout the hiring process. Offers can be rescinded if requirements are not met.
• Additional selections may be made from this announcement, at any time, if openings occur in other offices serviced by Justice Management Division, HR Operations.
• Financial Disclosure: If selected, you may be required to disclose financial information in accordance with DOJ and Federal ethics guidelines.
• A USA Hire assessment is required. An email will be sent with additional information after you submit your application. You will have 48 hours from the closing date of this announcement to complete the assessment.

Qualifications

To qualify for the position of Support Services Specialist, (GS-0342-9), you must possess the required specialized experience specific to the series and grade you are applying to OR possess the requisite substitution of education for experience. Specialized Experience for the Support Services Specialist, GS-0342-09: Your resume must demonstrate one year of specialized experience equivalent to the GS-07 grade level or pay band in the Federal service or equivalent experience in the private or public sector maintaining operations for an office by providing employee support services (eg. purchase of supplies and equipment, reconciliation of purchase card, arranging travel, working with financial systems, records management functions, etc.). -OR- Education: Two full years of graduate level education or a master's or equivalent graduate degree with a major study in public administration, business administration, industrial engineering, industrial management, or other administrative or management fields related to the position to be filled. -OR- Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 18. Add the two percentages. More information on this occupational series can be found on OPM at the below link - Support Services Administration Series 0342 (opm.gov) You MUST meet all qualification requirements by the closing date of this announcement, 03/04/2024. Your resume must support your responses to the questionnaire and qualification requirements. Failure to do so may result in an ineligible rating. See the Required Documents section for important notes about what must be included in your resume. After you submit this application, you will receive an e-mail informing you that a USA Hire assessment is required of you. You will have 48 hours from the closing date of this announcement (03/04/2024) to complete the assessment as this assessment is part of your application. ***Please limit your resume to 5 pages. If more than 5 pages are submitted, only the first 5 pages will be reviewed to determine your eligibility/qualifications.***

Education

If you are relying on your education to meet qualification requirements:

Education must be reviewed and certified by an accrediting institution recognized by the U.S. Department of Education in order for it to be creditable toward your qualifications. Therefore, you should provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.

For more information about this requirement, please visit the U.S. Department of Education website for Foreign Education Evaluation.

All documentation must be in English or include an English translation.

Contacts

• Address Executive Office for US Trustees JMD Human Resources 2 Constitution Square 145 N Street NE Washington, DC 20530 US
• Name: Randall Williams
• Email: [email protected]