The Supervisory Supply Management Specialist is assigned the continuing responsibility for managing a major part of the Logistics Service in the supply chain management (SCM) program with the direction and opinion of this role having the same authority given to the Service Chief.

Duties

Major Duties: Standardizes business processes and establishes performance measures. Integrates and aligns acquisition, delivery and management of supplies, equipment and services to ensure the successful delivery of patient care. Establishes policy and ensures best practices are implemented as appropriate. Directs all supply management, material management, production control activities. Ensure efficient allocation of resources for assets through the entire lifecycle (which includes planning, requirement determination, procurement, maintenance/upgrade, management/ utilization and disposal). Analyzes the supply chain developing actions as a result of analysis results, metrics, quality assurance/compliance, operating practices, and reporting. Develops and executes remediation actions of deficiencies. Develops a formalized communication and education plan to consolidate/standardize common use products. Performs broad and comprehensive formal studies of benefits, impacts, characteristics and problems. Conducts strategic planning and quality management of the equipment and leasing programs. Plans and coordinates with fiscal, acquisition, clinical and administrative operations in the managing and integrating of supply chain operations. Plans, develops and adapts the supply chain management procedures as needed to coordinate the management and control of all expendable (EX) and non-expendable (NX) inventory. Develops implements and evaluates the logistics and property accountability plans and policies. Oversees the planning and coordination of periodic inspections, inventories and change of hand receipt accounts. Evaluates the overall effectiveness of the logistics activities and operations. Provide support, technical guidance and assistance to all organizational logistics personnel. Conducts cost-benefit analysis for procurements through the total supply chain. Oversees inventory management and accountability for all material and commodities. Develops, implements and evaluates the logistics and property accountability plans and policies for the organization. Responsible for the formal accounting of special and/or sensitive items. Conducts audits, compliance reviews and program effectiveness/efficiency reviews of all logistics activities. Develops strategies to assist supported activities and the acquisition staff with Advanced Procurement Planning (APP). Collaborates with leadership to ensure integrated and seamless logistics and acquisition support to customers. Leads the development of long range plans and consolidated requirements into acquisition strategies for services, supplies and equipment. Evaluates products and services for award. Oversees procurement package assembly, submission in an electronic databases, and coordination with Contracting Department. Analyzes requirements, develops forecasts, directs re-allocation and provides guidance for the execution of funds. Utilizes financial information to match projected expenditure rates with acquisition lead times and anticipated workloads. Accounts for funds used to requisition NX and EX property. Ensures funds are properly expended before they expire. Plans, organizes and assigns work to subordinates engaged in logistics and property management through subordinate supervisors. Develops short- and long-range plans, milestones, and policy for the accomplishment of assigned functions. Participates on or leads various national work groups that are established to improve and reengineer logistics operations, systems and policies. Ensure all subordinates supervisors and staff keep compliance with all applicable laws, rules, regulations, directives and procedures. Informs and educates individuals/groups to enable them to better understand and utilize the services provided. Provides advice and counsel to employees and subordinate supervisors relative to work and administrative matters. Prepares requests for filling vacancies to meet workload requirements. Executes administration and personnel management responsibilities. Ensures equity in performance standards that are developed by subordinate supervisors. Work Schedule: Monday through Friday; 8:00am to 4:30pm Telework: Ad Hoc Virtual: This is not a virtual position. Position Description/PD#: Supervisory Supply Systems Analyst/PD005630 Relocation/Recruitment Incentives: Not Available Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/20/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: plans and manages all levels of supply chain activities involved in sourcing, procurement and logistics management, serves as a senior logistics management expert , identifies specific requirements for money, manpower, material, facilities, and services needed to support the program, knowledge of agency program planning, funding and management information systems, plans, forecasts and executes budget for healthcare resources, knowledge of supply chain systems, establishes policy and procedures, reviews all requisitions, leads Integrated Product Teams (IPTs) for facility and network initiates, leads in the development of long range plans and consolidates VISN System requirements into acquisition strategies. You will be rated on the following Competencies for this position: Pre-Solicitation Managing Human Resources Acquisition Strategy Technical Competence Organizational Awareness Communication Managing Human Resources Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary and is usually accomplished while seated at a desk or table, typically is an adequately lighted, heated, and ventilated and requires safe office practices. Requires visits to warehouse and storage areas, loading docks and other facilities. There is no unusual physical demands. The work is performed in an office setting. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitutions

Contacts

• Address VISN 17 VA Heart of Texas Health Care Network 2301 East Lamar Blvd., Suite 650 Arlington, TX 76006 US
• Name: VISN 17 SSU USAS Group
• Email: [email protected]