The Secretary (OA) position is located within Acute and Specialty Care at the Birmingham VA Health Care System and functions as the project coordinator of all projects assigns to secretaries or program support assistants within this service line, working closely with the Acute Care Manager to ensure all deadlines are met.

Duties

Major Duties for this position include, but are not limited to: Compose and edit letters and reply to inquiries internally and externally. Attend meetings and prepare minutes. Receive, schedule, refer, and contact members of the staff and other outside agencies. Process incoming and outgoing correspondence. Lead and coordinate others tasks as needed. Schedule appointments and coordinate meetings. Coordinate work with other support staff within the service. Collect and compile statistical data. Perform timekeeping audits. Track credentialing/re-credentialing of Medicine Service Providers. Tracking and notifying staff of expired training. Prepare graphs and spreadsheets. Maintain electronic files. Perform basis analysis. Work Schedule: Monday - Friday; 7:30am-4:00pm Telework: Ad-hoc Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/8158-0 Relocation/Recruitment Incentives: Not Authorized. Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/23/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: The Specialized Experience for this position is: providing clerical and administrative assistance to the organization; receives telephone calls and greets visitors within the office setting using independent judgement in referring, initiating, or disposing of inquiries and requests; creates and maintains administrative files and records. Experience composing, editing, and reviewing letters, reports, and other written forms of correspondence; Experience recording minutes for service meetings; Experience coordinating service-level calendar operations, to include scheduling appointments and coordinating meetings/conferences; Experience monitoring, inventorying, and ordering office supplies at the service level. You will be rated on the following Competencies for this position:Administration and ManagementComputer SkillsDecision MakingWriting Physical Requirements: The work is sedentary. Typically the employee may sit comfortably to do the work. However there may be some standing, walking, bending, carrying of light items such as papers or books. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Birmingham VA Medical Center 700 South 19th Street Birmingham, AL 35233 US
• Name: Lynn Rixmann
• Phone: 910-574-6543
• Email: [email protected]