Job opening: Program Support Assistant (OA)

Salary: $39 688 - 71 390 per year

City: Byron

Published at: Feb 14 2024

Employment Type: Full-time

Reclamation is seeking a career professional looking for an opportunity to capitalize on their expertise as a Program Support Assistant (OA). You can make a difference in the West by assisting in meeting increasing water demands while protecting the environment. Duty Location: Byron, California and Fresno, California

Duties

Position may be filled at the GS-05 or GS-06 level. The duties of this position are developmental in nature, leading to the full performance level of GS-06. Position is established to perform a variety of duties in support of office administration at the South-Central California Area Office (SCCAO). Duties include serving as timekeeper, providing document support in terms of document preparation and data manipulation. Performs a wide variety of financial, management, administrative and support functions involving reports, reporting procedures, and document control. Duties require a knowledge of basic analytical skills to perform the less complex activities and programs; practices and policies of administrative programming requirements; and techniques of statistical, graphic and narrative presentations. Work is directly related to and impacts the administration and management of the South-Central California Area Office. Major Duties: Coordinate work and organizes resources to meet needs of the office, including mail pickup and distribution, typing and receptionist services, duplicating services, central files, library and records management and disposal program, time and attendance, payroll data, and travel procedures. Prepare a variety of computerized or written reports, receiving initial reporting requirements and guidelines Prepare correspondence material from rough or revised drafts; applies knowledge of various software functions to manipulate and arrange data in documents with complicated formats such as graphics and tables Perform payroll recordkeeping, related to payroll data entry and maintenance of daily time sheets. Travel/Training - coordinate travel arrangements and prepares required paperwork in accordance with current regulations and official policies regarding travel. Perform office automation work to facilitate office activities. Use automation equipment and software (word processing, spreadsheet, graphics, etc.) to produce a wide variety of narrative and tabular material, e.g. correspondence, reports, graphics, calendars, charts, statistical tables, and various forms and documents.

Requirements

Qualifications

Applicants must have one year of specialized experience or additional education as defined below: GS-05: To qualify at the GS-05 level, applicants must possess one year of specialized experience equivalent to at least the GS-04 in Federal service OR one year of progressively higher-level graduate education in a field related to the work of the position. Specialized Experience Perform standard clerical assignments and resolving recurring problems. Maintain inventory records and replenishing supplies. Perform recordkeeping, reporting, and informational duties. Apply knowledge of the organization's security procedures, processes, and rules. Receive, route, and handle incoming and outgoing mail and correspondence. Enter information into established databases or logs. Document and transcribe concise meeting minutes for service unit meetings. Perform a wide variety of administrative tasks associated with maintaining and supporting the work of the organization. Use computer work processing, database programs, and other computer software to enter, store, retrieve and print information and prepare correspondence, reports, and other written documents. Manage a system for tracking recruitment, staffing, placement and promotion in cooperation with the Administrative Officer including; receipt, review, routing, approval and outcome of all personnel actions. OR Successfully completed 4 years of education beyond the high school level. OR Have a combination of education and experience that when combined fully meet the minimum qualifications for this position. Only education in excess of the first 60 semester hours is creditable toward meeting the specialized experience requirement. The total percentage equals at least 100 percent to qualify for this GS-05 grade level. Must submit transcripts. GS-06: To qualify at the GS-06 level, applicants must possess one year of specialized experience equivalent to at least the GS-05 in Federal service OR one year of progressively higher-level graduate education in a field related to the work of the position. Specialized Experience: Compile data/reports. Prepare for administrative meetings. Collect data for specific monitoring activities. Receive messages and inquiries. Make travel arrangements, training, and request travel orders. Receive visitors and incoming calls, ascertains nature of business, and determine appropriate course of action. Mange appointment and meetings. Receive and track incoming requests for controlled correspondence. Edit documents, power point presentations and reports. Ensure documents conform to the guidelines of the organization. Act as point of contact for incoming and outgoing request for information. Enter, store, retrieve and print information and prepare correspondence, reports, and other written documents. Coordinate and provide assistance on employee background processes. Coordinate personnel related documents regarding recruitment and appointment documents. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. You must meet all Eligibility and Qualification requirements, including and any selective placement factors if applicable, by 02/28/2024

Education

This vacancy announcement allows substituting education for experience at the GS-05 grade level. You must submit a copy of college transcript(s) (unofficial copy is acceptable) to support claimed education if substituting education for experience. Transcripts must include the name of the college or university and date the degree was conferred. A typed list of courses, grades, semester/quarter hours, GPA, etc. will not be accepted. Non-submission may result in being rated not-qualified for the position.

You will be required to provide official college transcripts to verify educational qualifications, if selected. An official transcript must be sent directly from the University's Registrar's office and must be provided from the institution awarding the degree. Academic transcripts certified by notary publics are NOT official. Official transcripts must be submitted prior to reporting to work as a condition of employment. Failure to submit official transcripts may be grounds for dismissal or rescission of the job offer.

Accreditation: Only education from an accredited college or university recognized by the Department of Education is acceptable to meet education requirements or to substitute for experience, if applicable. For additional info, refer to the Office of Personnel Management and U.S. Department of Education.

Foreign Education: To receive credit for education completed outside the United States, you must show proof that the education has been submitted to a private organization that specializes in interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs. For additional info, refer to the U.S. Network for Education Information.