The Secretary position provides assistance to the Associate Chief of Staff, Mental Health, (ACOS, MH) who directs multiple divisions throughout the State of Alaska. The duties require knowledge of clerical and administrative procedures and requirements, various office skills, and the ability to apply such skills in a way that increases the effectiveness of others.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Major duties and responsibilities include but not limited to: Collects all needed documents for recruitment packages and works with Administrative Officer to ensure it is correctly submitted to all Human Resources systems. Prepares correspondence, reports, minutes, and records for final drafting, ensuring correct editing and formatting. Ensures compliance with all requisite documentation for accreditation and for presentations. Coordinates payment of accreditation dues and fees and is a purchase card holder. Coordinating interviews, orientation, and in-processing of new employees and interns. Ensuring appropriate rooms and equipment are reserved for meetings, conference, and lectures. Creates and maintain all office records/documents tracking in an organized manner. Serves as a Timekeeper and acts as alternate timekeeper as needed. Serves as a Point of Contact for Mental Health programming, staff, visitors, and affiliated universities and colleges. Independently teleconference, coordinates IT, A/V (projectors, smart boards), and communications (phone, videoconferencing) for Service events, ensuring proper setups and troubleshooting problems encountered in collaboration with supporting services. Performs the annual equipment inventory and coordinates completion of this with the Logistics Department when delegated to do so. Performs all other duties as assigned. Work Schedule: Monday- Friday, 8:00am - 4:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not Approved Financial Disclosure Report: Not Required

Requirements

Qualifications

To qualify for this position at the GS-7 level, applicants must meet the following: Specialized Experience: You must have at least one (1) full year of specialized experience equivalent to the next lower grade level (GS-6) in Federal Service, that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of a Secretary (Office Automation), GS-7 position, and that is typically in or related to the work of this position. Specialized experience includes: processing incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication; scheduling appointments, coordinating meetings and/or scheduling conferences; maintaining calendars and tracking suspense items. This experience must be detailed in your resume to receive credit. You will be rated on the following Competencies as part of the assessment questionnaire for this position: Computer SkillsDatabase Management SystemsInterpersonal SkillsVeteran and Customer Focus IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required such as warehouse or office supply inventory and carrying/moving of basic equipment and other materials. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov).

Contacts

• Address Anchorage VA Medical Center 1201 North Muldoon Road Anchorage, AK 99504 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]